Capacity (Infotype 1024) (SAP Library - Training and Event Management (PE))

Capacity (Infotype 1024)

Definition

Infotype that lets you specify the minimum, optimum, and maximum capacity for resource types, resources, business event types, and business events. If the minimum capacity defined for a business event is not reached, the system proposes that the event should be canceled when you go to firmly book the event. The optimum capacity is used to calculate the resources required and the costs expected. The maximum capacity is the maximum number of attendees allowed for a business event.

Use

The Capacity infotype is used:

During resource selection when you reserve resources for a business event to determine the optimum number of attendees for which a resource type should be reserved.

During resource selection when you reserve resources for a business event to determine the room capacity.

During attendance booking to monitor the permitted number of essential and normal bookings. The capacities of the room and the business event are compared to establish the overall capacity of the business event.

This value is determined at runtime only. The overall capacity of the business event is displayed on the Book Attendance data screen under Business Event Data and also in the dynamic Attendance, Business Event, Tool and Information menus (by double-clicking the traffic light icon beside the business event dates).

For the function Price Proposal when the business event price is based on the optimum capacity of the business event.

Structure

The following rules are applied for calculating the overall capacity of a business event:

Minimum capacity of a business event is the higher of the minimum capacities defined for the resources and the business event.

Optimum capacity of a business event is the lower of the optimum capacities defined for the resources and the business event.

Maximum capacity of a business event is the lower of the maximum capacities defined for the resources and the business event.

The following capacity values are stored for a business event:

Minimum = 5, Optimum = 10, Maximum = 15

The room in which the event is to be held has the following capacity values stored:

Minimum = 2, Optimum = 12, Maximum = 12

The resulting capacity values relevant for attendance bookings are:

Minimum = 5, Optimum = 10, Maximum = 12

If a resource does not have a Capacityinfotype record, the capacity values stored for the resource type are taken. If a business event does not have a Capacityinfotype record, the capacity values stored for the business event type are taken.

If none of these objects has capacity values stored for them, the system takes the standard capacity defined in Customizing for Training and Event Management under Business Event Catalog ® Control Elements (switch SEMIN KAP).

If the minimum capacity is larger than the maximum, the values for optimum and minimum are automatically matched to the maximum value.

The following capacity values are stored for a business event:

Minimum = 10, Optimum = 15, Maximum = 20

The room in which the event is to be held has the following capacity values stored:

Minimum = 2, Optimum = 5, Maximum = 8

The resulting capacities are:

Minimum = 8, Optimum = 8, Maximum = 8

If the optimum capacity only is smaller than the minimum, the optimum is matched to the minimum.

The following capacity values are stored for the business event:

Minimum = 10, Optimum = 15, Maximum = 20

The room in which the event is to be held has the following capacity values stored:

Minimum = 3, Optimum = 9, Maximum = 12

The resulting capacities are:

Minimum = 9, Optimum = 9, Maximum = 12

Infotype maintenance

You maintain this infotype in Customizing for Training and Event Management under Business Event Preparation or in Current Settings under Create resource type. This value is proposed as the default value when you create the resource Room in the step Create room. You can overwrite it.

If you want to specify the number of attendees, you can maintain this infotype in Customizing for Training and Event Management under Business Event Preparationor in Current Settings under Create business event type. This capacity is proposed as the default value when you plan or create a business event.