Cost Transfer Posting in Cost Accounting (SAP Library - Training and Event Management (PE))

Cost Transfer Posting in Cost Accounting

Use

The function RHCCOS00 lets you calculate the costs of business events and transfer these to Cost Accounting (CO). During this process, the cost center of the resource is credited, and the cost center of the business event cost object is debited.

See also:

Business Event Costs

Integration

You activate integration with Cost Accounting in Customizing for Training and Event Management under Cost Transfer Posting .

Prerequisites

The cost items for the business event or event type, and the resource or resource type must be maintained in the Costs infotype (1036) with the relevant reference unit and valid cost element .

The sender cost center must be maintained.

The receiving cost center must be maintained.

The sender and receiver’s cost centers are in the same controlling area.

The business events concerned must have the status firmly booked (active).

Features

Selection

You can set parameters to determine the data output by the report.

Objects or business event selection (pre-report)

There are a number of ways to start the report:

Enter one or more business event groups. The system finds all of the business events belonging to the specified group(s) and calculates the costs.
Enter one or more business event types. The system finds all of the business events belonging to the specified type(s) and calculates the costs.
Enter one or more business events.

Reporting period

You can specify any period for which you want to determine costs.

Document date

Enter a date in this field if you want to change the default date of the cost transfer transaction. This date is used purely for information purposes. The default date is usually the current date.

Posting date

The date in this field indicates when costs are to be posted to CO, in other words, the settlement period. The default date is usually the business event start date. You can overwrite this date as required.

You want to perform cost transfer posting for an event that started on February 2^nd of a given year. However, you want costs posted in the second quarter rather than in the first quarter. In this case, you enter April 2 ^nd as the posting date.

Currency

Enter the currency in which costs should be output and for cost transfer posting purposes.

Standard selection screen (only pre-report RHXCCOS0)

If you select this indicator and choose , the report branches to the more detailed selection screen of the main report RHCCOS00 before it is executed.

On the selection screen of the main report, you can select objects by status, for example. As a rule, you need not access the standard selection screen since the pre-report has sufficient data selection options. If you do not want to go to the standard selection screen, do not activate this parameter before you choose .

Output

The system displays a list containing the following information per business event:

The individual cost items
The number of individual cost items
The individual costs per cost item
The origin of the costs (such as the resources for which costs were stored)
The cost centers of the resources (account assignment object)
The cost centers of the cost object (sender cost center)
The cost element
The reference unit (such as time)
The overall costs

You can perform cost transfer posting from the list screen:

If you select Transfer costs and choose Create cost transfer, the costs of the selected business events are transferred to CO.

The following process flow takes place:

A validation check is performed on the document items. If the items are validated, a reference document is generated with the status transfer designated.
The BAPI/ALE for the cost transfer posting is called.
The status of the reference document is changed to transfer effected (yellow/amber light).
Due to the fact that the systems may be decoupled (CO and PE in distributed systems), confirmation of this transaction is necessary to ensure that the transaction has actually been executed.

For this purpose, you must call the function Compare document. The system searches for the original CO document.

It is only possible to further edit attendee data, for example, to make a cancellation, when the cost transfer operation has been confirmed in the target system using the function Compare document.

If the original document is found, the status of the reference document changes to Transfer confirmed (green light). You can display the original document by choosing View ® Ref. <-> Original document.

If the original document cannot be found, the status of the reference document changes to Transfer incorrect (red light).

For more information on the procedure when the original document cannot be found, refer to Error diagnosis in note 161511.

You can execute the following functions from the list screen:

Display the document flow for the business event, in other words, all of the relevant allocation data that exists for the business event.
Display document (reference document) You can also display the original document from here.

Display error log (confirmations of check/execution of cost transfer posting)

Check whether data relevant for transfer can be posted. This function also checks whether the settlement period is closed, in which case, data transfer to CO is not allowed.

Cancel document: In the event of errors in the billing document, you can cancel (reverse) the document and start the billing procedure once again. This process is equivalent to generating a new document.

Display the resource list of the business event

Display resources not yet assigned to the business event, in other words, resources that have not yet been reserved for the event although they are listed under resource requirements.

If you are performing cost transfer posting in distributed systems (HR and CO in different systems), please note the information contained in Set Cost Transfer Posting in Training and Event Management.

See also:

Transferring Costs

For information on the interface, refer to:

Cost Transfer Posting in Training and Event Management

Business Process Flow of Cost Transfer Posting

Cost Transfer Posting

Checking Cost Transfer Posting