1. On the SAP Easy Access screen, in the SAP Standard Menu choose Human Resources ® Training and Events ® Attendance ® Prebook: Attendee List for Business Event. The Prebooking List per Business Event Type: Initial Screen appears.
2. Enter the Business event type for which you want to make prebookings.
3. Where relevant, specify a selection period during which attendance is possible (prebook period). The system automatically proposes a start and end date. If necessary, you can change this period later on the data screen.
4. Where relevant, specify the language in which the event should be held. If necessary, you can change this entry per prebooking later on the data screen.
5. Where relevant, specify the location where the event should be held.
6. Choose Prebooking list. The Prebooking List per Business Event Type: Data Screen appears.



If you call the function from the dynamic attendance menu, the relevant data is read simply by positioning the cursor on the event type. The Prebooking List per Business Event Type: Data dialog box appears with the event type already selected.

7. Enter an Attendee type per line of the list or in the case of a group attendee, enter the required attendee types.
8. Enter an attendee of the attendee type you selected above.
9. For group attendees, enter the number of attendees to be prebooked.
10. Specify the prebooking priority. The prebooking priority automatically becomes the booking priority when the prebooking is converted.
11. If required, enter a prebooking period for each attendee.
12. If required, enter a business event language for each attendee.
13. If required, enter a business event location for each attendee.
14. Choose .

Prebook Attendance

Prebooking Attendance

Prebooking an Attendee for Multiple Business Event Types