1. On the SAP Easy Access screen, in the SAP Standard Menu choose Human Resources ® Training and Events ® Attendance ® Prebook: Attendees for Business Event Type. The Prebook Attendance: Data Screen appears.
2. Enter a business event type for which you want to prebook attendance. In the search area (top left) select the search tool or search variant you want to use to search for the event type, and where relevant enter the required data (such as a search term).
3. In the selection area (lower left), select the business event type you require from the hit list found and double-click it. The business event type is automatically transferred to the work area (right screen) under Business event type.



Alternatively, you can select the business event type directly using the possible entries help in the work area (right screen).

If you call the function from the dynamic attendance menu, the relevant data is read simply by positioning the cursor on the event type. You directly access the dialog box Prebook Attendance: Data where the event type is already selected.

The dialog box corresponds to the work area that is displayed when you call the individual transaction in the User Menu or the Easy Access Menu. For more information on the display features in the individual transactions Prebook Attendance and Book Attendance, see Working with the Object Manager.

4. If necessary, enter the period in which the attendee wants to attend the event in the Period field. The system automatically proposes a start and end date.
5. In the Language field, enter the language in which the business event should be held.
6. Enter a location for the business event if required.
7. Select the Attendee type of the attendee you want to book and enter the attendee's name.

If you specified a group attendee type (such as an organizational unit), enter the number of prebookings.

8. Enter a prebooking priority. The prebooking priority automatically becomes the booking priority when the prebooking is converted.
9. There are two prebooking options:

Attendance Prebooking