Proposal Pool Administration: Technical Worklists (SAP Library - Translation Tools for Coordinators (BC-DOC-TTL))

Proposal Pool Administration: Technical Worklists

Purpose

Proposal Pool Administration enables you to create and edit worklists of entries in the proposal pool, according to a range of criteria. It enables you to create both application-specific and translator-specific worklists for cleanup purposes. This means that it is now much easier to clean up your entries in the proposal pool either for one specific application, or for all applications.

You can create worklists for the following Purposes:

All entries (ALL)

An ALL worklist provides you with a general list of entries in the proposal pool, regardless of whether they have application standards, exceptions, or length variants defined for them. You can, however, restrict the scope of an ALL worklist so that it only contains proposals created by a specific translator, or proposals created after a specific date, for example. For more information, see Scheduling an ALL Worklist.

Entries with application standards (APPL)

An APPL worklist provides you with a list of entries in the proposal pool which have application standards defined for them. You can define this worklist to cover either one individual application node in the proposal pool, or to cover all applications in the proposal pool. For more information, see Scheduling an APPL Worklist.

Entries with exceptions (EXCE)

An EXCE worklist contains a list of entries in the proposal pool which have exceptions defined for them. You can define this worklist to cover either one individual application node in the proposal pool, or to cover all applications in the proposal pool. For more information, see Scheduling an EXCE Worklist.

High usage counters (OUSE)

An OUSE worklist provides you with proposals that are frequently used. You can define an OUSE worklist to contain all proposals that are used more than 20 times in the system, for example. For more information, see Scheduling an OUSE Worklist.

Many different translations for one source text (VARI)

A VARI worklist provides you with those instances in the proposal pool where many different translations exist for one source text. You can define a VARI worklist to contain all entries in the proposal pool where over 10 proposals have been created for one single source text, for example. For more information, see Scheduling a VARI Worklist.

Application-specific entries (APEX)

An APEX worklist combines the APPL and EXCE worklists to provide you with a list of entries in the proposal pool which have either application standards or exceptions defined for them, or both. You can define this worklist to cover either one individual application node in the proposal pool, or to cover all applications in the proposal pool. For more information, see Scheduling an APEX Worklist.

Flagged texts - automatic distribution or locked proposals (MARK)

You can use a MARK worklist to provide you with a list of proposals (either from one application or from all applications) that are either flagged for automatic distribution or that are locked. For more information, see Scheduling a MARK Worklist.

Locking Proposals

Entries with many length variants (LVAR)

A LVAR worklist contains all entries in the proposal pool for which a large number of length variants have been created. You can create a LVAR worklist to contain all entries in the proposal pool for which more than five length variants have been created, for example. For more information, see Scheduling a LVAR Worklist.

Source and target text identical (IDEN)

An IDEN worklist provides you with occurrences in the proposal pool where source text and target text are identical. For more information, see Scheduling an IDEN Worklist.

Texts to be flagged with translation (AUTO)

Coordinators can create an AUTO worklist to provide them with proposals that are good candidates for automatic distribution, because they frequently occur in the system for translation. For more information, see Scheduling an AUTO Worklist.

Texts to be flagged without translation (AUTN)

Coordinators can also create an AUTN worklist to find good candidates for automatic distribution. An AUTN worklist contains source texts that frequently occur in the system for translation, but which as yet have no target text translation. For more information, see Scheduling an AUTN Worklist.

Prerequisites

To create and schedule all technical worklists (except AUTO and AUTN worklists) in Proposal Pool Administration, you need to have Advanced translator status for proposal pool maintenance.

To create and schedule AUTO and AUTN worklists, you need to have Coordinator status for proposal pool maintenance.

Process Flow

For each of the above purposes, you can also define the following, additional criteria to further restrict the scope of your worklist:

Application in which you wish to search
Frequency of usage (so that you can find proposals that are not used at all, or proposals that are used a large number of times)
Length of source texts (this enables you to exclude meaningless single-letter texts from your worklist)
Creator of proposal
Time period for creation date of proposals
Application in which the proposal was first created
Maximum number of entries in your worklist
Include/Exclude proposals flagged for automatic distribution and locked proposals

These criteria vary depending on the Purpose of your worklist (APPL, EXCE, OUSE, etc.)

After defining the selection criteria and options for your worklist, you can then schedule it to run in the background.

As soon as your worklist run is completed, your worklist is given status Active.

Result

As soon as your worklist has active status, you can begin editing the entries contained in the worklist (in the same way you edit a list of entries in STMP) by choosing Edit worklist under Worklist Administration.

See also:

Worklist Administration

Editing a Proposal Pool Worklist

Editing an AUTN Worklist

Proposal Pool Administration: Semantic Worklists

Proposal Pool Administration: Complex Worklists