Scheduling an AUTO Worklist (SAP Library - Translation Tools for Coordinators (BC-DOC-TTL))

Scheduling an AUTO Worklist

Use

Coordinators can create an AUTO worklist to provide them with proposals that are good candidates for automatic distribution, because they frequently occur in the system for translation.

Prerequisites

To create and schedule an AUTO worklist in Proposal Pool Administration, you need to have Coordinator status for proposal pool maintenance in your translator profile in transaction SLWA.

The where-used list data must be available in the translation system. You can check whether the where-used list data exists in Proposal Pool Administration under Organization -> Where-used list. For more information, see Refreshing the Where-Used List.

Procedure

Call up transaction STMA.

Choose Worklists ® Technical worklist.

Select the Source language and Target language of the proposal pool for which you want to create a worklist.

Under Purpose, select Texts to be flagged with translation (AUTO).

Under Selection criteria, define the following:

Minimum no. of instances to transl.

Here you need to enter the minimum number of times that the source texts in this worklist should occur in the system for translation. The default value is 2. To change this entry, select a different value from this field.

Application

Here you can define whether you want this worklist to provide you with entries from one specific application in the proposal pool, or from all application nodes.

If you want to specify a specific application, select the checkbox to the left of Application and then choose an application from the field on the right-hand side. For example, PP - Production Planning if you only want this worklist to contain proposals with application standards created in the application PP.

Length of source texts

Here you can specify the length of the source texts contained in this worklist.

If you want to define a source text length, select the checkbox to the left of Length of source texts and then enter a number range in the two fields on the right-hand side. For example, 4 to 255 if you want this worklist to contain proposals where the source text is 4 or more characters long.

Under Options, define the following:

Maximum number of entries in worklist

Here you can limit the number of entries contained in your worklist. The default value is 500.

Only entries without automatic distribution and lock indicator

Here you can specify whether you want to include or exclude entries in the proposal pool that are either flagged for automatic distribution or locked by coordinators.

To exclude flagged and locked proposals, select this option. It makes sense to exclude flagged and locked proposals in this case, as you are looking for new candidates for automatic distribution when you schedule an AUTO worklist.

In the Comment field, enter a comment for your worklist.

You can either enter a comment manually or you can choose the Comment function that generates a comment based on the selection criteria you have defined.

To check the consistency of your entries, choose Check.

You can schedule the worklist to run in the background if the system displays the message No inconsistencies were found.

Choose Schedule.

A dialog box appears, asking whether you want to create this technical worklist.

Choose Yes.

Result

A dialog box appears, informing you that the run to create this worklist has now been started. You can now choose Worklist administration to view the status of this worklist. Use the Refresh function to refresh the status of your worklist. As soon as your worklist has status Active, you can start to edit the entries it contains by choosing Edit WL (STMP).

See also:

Worklist Administration

Editing a Proposal Pool Worklist