Editing User Statuses (PP-PI) 

Use

You can use this function to manually set or deactivate the user statuses of a batch record. You do not need to perform this function if your user statuses are set or deactivated by a business transaction.

Your changes always apply to the current version of the batch record. If the current version has already been approved, the system creates a new, unapproved version of the batch record when you enter the batch record transaction in the change mode. It transfers the old version to the history of the batch record.

Prerequisites

In individual cases, you can, however, also make this assignment when you edit the batch record.

For you to be able to set or deactivate a specific user status, the following additional requirements must be met:

Procedure

  1. Create a worklist for batch record editing and call up the batch record you want to edit in the change mode (see Editing Batch Records).
  2. Choose next to the status line of the batch record.
  3. If required, assign the status profile you want to use for the batch record on the Status tab page.

    4. The user statuses contained in the status profile are displayed in the right-hand screen area.

    You can only exchange a status profile that has already been assigned if no user status has been active in the batch record so far.

  4. Proceed as follows to change the user status of the batch record:

If you have selected a status with a status number, the system automatically deactivates the previous status with a status number.
  1. Choose and save the batch record.

Result

You may now only perform those transactions in the batch record that are permitted by at least one of the active statuses. You may not perform transactions that are prohibited by an active status.

You can display the business process that are allowed or not allowed on the Business processes tab page in status management.