Manual Legacy Data Transfer (SAP Library - Transfer of Old Asset Data: Background)

Manual Legacy Data Transfer

Use

You can use this function to manually create legacy assets in the R/3 System. For more information, see Legacy Data Transfer.

Features

The asset data part of this transaction is the same as in the Create asset function. The data transfer transaction, however, also includes functions for entering cumulative asset values and the transactions in the current fiscal year.

Master data

When entering master data for a legacy asset, you should be aware of the following:

The capitalization date is always a required entry. Using the capitalization date, the system determines the depreciation start date and the expired useful life, based on the period control in the depreciation key.

If the asset was acquired at a time when the company code had a different fiscal year variant, this determination of the useful life will be correct only if the period calendar assignments have been maintained historically.

The planned useful life is a required entry when a depreciation key for automatic depreciation calculation has been entered.

You can also account for increased wear and tear on an asset in the past as the result of multiple shift use. You do this by manually correcting the expired useful life that was automatically calculated by the system.

Time-dependent data (such as the assignment to a cost center) can only be transferred with the values current on the transfer date. To create new time intervals, you have to use the function for changing master data.

Asset Values

Keep the following in mind when transferring values for assets from your previous system:

You have to include all active depreciation areas for the asset and enter the historical acquisition costs.

You can choose not to use automatic calculation of cumulative past depreciation (in Customizing for Asset Accounting, choose Asset Data Transfer ® Parameters for Data Transfer ® Options ® Recalculate Depreciation for Previous Years). In that case, you also have to enter the historical depreciation.

If you transfer legacy data during the fiscal year, you can enter the depreciation that was posted in the current fiscal year.

The system treats depreciation areas defined to adopt values from other areas just as it does for normal posting. The values you enter are also checked against the positive/negative sign rules of the depreciation area (positive/negative net book value, positive/negative ordinary depreciation, and so on).

Transactions

If the transfer date for legacy data is during the fiscal year (that is, the transfer date in the company code is not the end of the fiscal year — refer to Time of Transfer), you can transfer the transactions from the current fiscal year up to the date of the transfer. Keep the following in mind when transferring these transactions:

Enter the asset value date, the transaction type and the posting amount.

Note that the asset value date has to be in the current fiscal year, and it must lie before the transfer date.

For asset retirements and intracompany asset transfers, you can enter the cumulative proportional value adjustments from closed fiscal years and the proportional value adjustments of the current fiscal year (Choose Takeover Values ® Transactions, function Proportional values in the screen for transferring asset values).

If you set up the legacy data transfer so that accumulated depreciation is automatically calculated by the system, then the system also automatically calculates cumulative proportional value adjustments from closed fiscal years. For this purpose, the system uses the capitalization date of the asset as the depreciation start date for all line items, and calculates the accumulated proportional depreciation according to the depreciation key in the asset master record.

If you choose legacy data transfer without automatic calculation of depreciation, you can manually enter the accumulated proportional depreciation of prior years individually for each transaction and depreciation area.

You cannot enter write-ups, and other transactions that only affect certain depreciation areas, using the legacy data transfer transaction. You have to manually re-post them using the applicable posting transactions. This also means that you cannot transfer any legacy assets that manage only write-ups without acquisition costs.

Assets under Construction

You can use this function to transfer assets under construction with line item management. For more information, see Transfer of Assets under Construction.

Activities

You start this function in Customizing for Asset Accounting. Choose Asset Data Transfer ® Manual Online Transfer.