Transfer of Assets under Construction 

You can manage assets under construction with line item management, and often you post down payments to them. For these reasons, assets under construction require special treatment during the legacy data transfer.

Transfer of Line Items for Assets under Construction

Assets under construction with line item management manage acquisitions over the course of a number of fiscal years as line items, without cumulating them. This is also reflected in the R/3 System. Therefore, you can enter transactions for this kind of asset under construction during the asset data transfer, even if the transfer date is the end of a fiscal year.

You transfer line items that were posted in the current fiscal year using the usual transaction types for acquisitions (such as 100), when the transfer date is during the fiscal year. Line items that were acquired in previous fiscal years have to be transferred using the special transaction types for legacy data (900, 910). You cannot transfer the historical asset value date for these transactions. Therefore, always use first day of the current fiscal year as the value date. When the transfer date is the end of the fiscal year, use the asset value date of 01/01/YYYY+1 (corresponding to a non-calendar fiscal year). For legacy data transfer during the fiscal year, the correct asset value date is the first day of the year in which the transfer date falls.

Transfer of Down Payments on Assets under Construction

If you are not implementing Asset Accounting and Accounts Payable at the same time, you have to transfer open down payments from your legacy system separately. The result of this procedure is, after the asset data transfer, there is no connection between the payables in Accounts Payable, and the capitalization of the asset under construction in Asset Accounting. Therefore, automatic clearing of the down payments posted to the asset is not possible. However, there are two ways to get around this limitation:

When you transfer down payments using the asset data transfer transaction in Asset Accounting, it creates line items only in Asset Accounting. You therefore have two choices:

Enter all down payments from fiscal years before the transfer year using the asset data transfer transaction in Asset Accounting (transaction type 910). When you are using a transfer during the fiscal year, do not enter any down payments which were made between the start of the fiscal year and the transfer date. Then reverse all down payments to assets under construction on the Accounts Payable side. Define the Asset field as a required field in the screen layout for the Down payments made to assets account. Post the down payments again, with account assignment to assets. The down payments from fiscal years before the transfer are then posted twice to the asset (once by the legacy data transfer and once by the explicit posting). Therefore, you need to post reversals for the same amount using transaction type 181.

This duplicate posting and reversal are necessary, so that the system can later distinguish (at the settlement of the asset under construction) between down payments from the current fiscal year and from previous fiscal years.

This procedure applies when you have transferred the down payment in Asset Accounting using the normal legacy data transfer transaction, independently of Accounts Payable. You then have to manually clear the down payment in Asset Accounting, after the clearing of the down payment in Accounts Payable with the closing invoice (Postings ® Miscellaneous / transaction type 181). Enter the Offsetting account for acquisition down payment as the offsetting account.

During the transfer of down payments within the framework of the legacy data transfer in Accounts Payable, the down payments are posted with account assignment to assets. Additional down payment postings are therefore made to assets. Therefore you have to make reversals for the amount of these transactions.

When the original down payment was in a closed fiscal year, then you have to post the reversal with transaction type 185. Otherwise, you can use transaction type 181 for posting in the same year as the original down payment.