Dynamic Menus (SAP Library - Training and Event Management (PE))

Dynamic Menus

Definition

Training and Event Management has seven dynamic or data-driven menus. They are dynamic in the sense that data you create in one menu is automatically updated in the other menus. This data is immediately accessible and ready for editing.

There is a dynamic menu for each of the major function areas in event management:

The dynamic business event menu where you create and change business events and manage resources.

The dynamic attendance menu, where you carry out all booking activities, handle manual correspondence, and request correspondence reports.

The dynamic information menu where you can request all of the standard reports for business events, attendance, and resources.

The dynamic planning menu where you can plan and schedule the required number of business events based on the demand that exists for them.

The dynamic tool menu where you can maintain multiple infotypes at the same time and translate the objects used in Training and Event Management.

The dynamic resource menu where you can manage the resources and resource types used in Training and Event Management.

The master data catalog where you can create and change the objects of Training and Event Management in a clearly structured environment, and create relationships with existing objects.

Use

The data-driven menus provide you with an alternative means of creating and maintaining objects in Training and Event Management. They give you direct access to the individual functions of the application, displaying all of the objects required for editing.

What is special about the dynamic menu concept is that it lets you access and execute all of the Training and Event Management functions in the hierarchically structured event catalog. Data maintained in one dynamic menu is immediately updated and accessible in all of the other dynamic menus.

The structured interface of the dynamic menus allow simple and intuitive access to the extensive functions ofTraining and Event Management. They ensure that data maintenance and administration is swift, efficient, and easy.

Structure

A dynamic menu might be structured something like this:

Depending on what menu you are working in, the objects that can be edited are structured hierarchically, such as, the business event hierarchy in the business event menu, the information menu, and the attendance menu, which includes event dates and attendees (as illustrated in the graphic).

The core functions for editing and displaying objects are available in icon form in the function bar:

Choose to call the enhanced search function for objects in the dynamic menu structure.

The Extended search function lets you search for all of the objects that exist in the dynamic menu structure, such as business event types, business events, attendees, resources, and resource types (in the dynamic r esource menu and m aster data catalog). To do so, you simply enter a search string. It is not necessary to expand the structure for this purpose.

There are additional search options for some objects.

You can search for business event types using the most important objects related with them or using the descriptive text (stored in the Description infotype). You can also search for business event types using the search criteria such as the target group at which an event is aimed, or qualifications that it imparts (see graphic).

You can perform an attendee type-specific search for attendees; for example, you can search for customers that are booked for events.

You can perform an object type-specific search for resources. For example, you can search specifically for external instructors in the master data catalog.

If the search finds multiple objects, these are displayed in a dialog box for selection. Once you have selected an object, or if the search only finds one object, the structure is drilled down to the object concerned with the cursor positioned on it.

Choose to go to the data screen of an object selected by the cursor.

Choose to display all of the objects underlying a selected object. The subtree is expanded.

Choose to collapse the subtree underlying a selected object again.

Choose to set an initial point of access, with immediate effect. When you do so, the display only includes objects underlying the selected event group or event type.

Choose to display the overall hierarchical structure, regardless of whether you have set a point of access or not.

Choose to delete the initial access setting again.

Choose to update the display once you have made changes to object data.

Choose to change the user-specific settings. In addition, you can configure general settings for the display and editing of objects and specific settings for the individual dynamic menus (such as a specific planning period for the dynamic planning menu).

See also:

User-Specific Settings

Object Maintenance in the Dynamic Menus