Object Maintenance in the Dynamic Menus (SAP Library - Training and Event Management (PE))

Object Maintenance in the Dynamic Menus

Use

The dynamic menus offer you the same functions as are available in the Training and Event Management main menu for creating and maintaining objects but in a more structured environment. Object maintenance in the dynamic menus is faster and more efficient in that you do not have to call the individual transactions. The hierarchical structure of the dynamic menus provides you with better overview of existing data.

Prerequisites

You must set up a structure consisting of at least one business event group and one business event type. You do so either in Customizing for Training and Event Management or in Current Settings.

You can create and maintain all other objects in the structure in the dynamic menus.

Features

All of the functions contained in the Training and Event Management main menu are also available to you in the dynamic menus.

The advantage of the dynamic menus is that the data you create is presented in a clearly structured way in the form of the business event hierarchy. The display of a business event group includes, for example, all underlying event groups, types, events, and attendees.

Traffic light icons at the level of business event dates provide information on the availability of places on an event.

You can switch between the attendance menu, the business event menu, and the information menu by choosing the corresponding menu entry, always accessing the same level of the structure as the one you leave.

The dynamic menus are data-driven. This means that data you create in one menu is immediately available for further maintenance when you access another menu. The data does not have to be read again by the system.

For example, if you create a business event date in the business event menu, you can switch to the attendance menu and immediately book attendees for the event.

In the information menu, you can request the most up-to-date reports for attendance, dates, or resources at any time.
You can search for objects in the structure of the dynamic menus using the Extended search help function.
You can sort the objects displayed according to a variety of criteria. To do so, you choose Edit ® Sort.
You can access the most important reports for the objects displayed directly under Extras in the menu bar.
You have the option of setting your own individual initial access to the structure. Objects or substructures that do not interest you are not displayed for maintenance.

Setting a point of access naturally improves runtimes, since the system only has to read a substructure.

You can control access to the structure with the authorization feature.
The user-specific settings let you specify exactly what information you want displayed (such as planned events only).

See also: User-Specific Settings

Activities

To maintain objects in the dynamic menus, you simply position the cursor on the object in question and choose the required function. The most important functions can also be accessed with a right mouse click on the object. All of the functions executable in the various dynamic menus are available in the menu.

In the dynamic menus, the various maintenance functions are only active for the object types for which they are allowed and possible. Functions that are not executable at a particular level are not active at that level.

In the attendance menu at the business event type level with the cursor positioned on a business event type, you can choose Prebook from the menu or with a right mouse click.

You can choose the Book function from the menu at this level. You can then select from all existing business events of the type in the period specified.

The Book function is also available at the business event date level, but here you can only select one specific event to edit. The system does not offer you all existing business events of a particular type for selection, only the one selected with the cursor. When you choose Book, you immediately access the data screen. All of the relevant data is transferred to the data screen.

At the attendee level, the functions Book, Rebook, Cancel, and Replace are available. In Book mode, the system offers you all existing business events of a particular type for selection.

When you have selected a function, refer to the individual functions for more information about the procedure.

See also:

Dynamic Menus

User-Specific Settings