Business Event Date Planning (SAP Library - Training and Event Management (PE))

Business Event Date Planning

Use

When setting up your business event catalog, you can plan multiple business event dates at one go in the dynamic planning menu based on the demand that exists for them.

There are important differences between the functions Plan and Create. When you plan business events, you can plan a number of event dates simultaneously. With the Create function, you can only create event dates one at a time.

The result of both transactions is the same: in both cases, the new event date is included in your business event catalog.

The special feature of the planning function is that it includes an automatic demand determination function. The number of dates you plan depends on the demand that there is for them. This can be determined before you start the planning procedure.

Features

Demand Determination

In the Planning menu, you can determine what demand there is for the event you want to plan. Demand can be derived from the bookings for the previous year, from the demand the previous year, or from the number of prebookings for the event type so far.

See also: Demand Determination

Generate date proposals automatically

You can automatically generate date proposals when you plan event dates.

You can specify a number of other conditions such as:

The business event location. No entry is interpreted as all business event locations. (If you make no entry, you must specify the locations for which you want event dates planned before the planning operation is executed.)
The business event language. No entry is interpreted as all business event languages. (If you make no entry, you must specify the languages for which you want event dates planned before the planning operation is executed.)
Calendar-specific conditions such as days off (in other words, the system only proposes event dates that do not include days off or public holidays).
Selection: Resource Types/Resources lets you make more detailed specifications for the resources required in this planning operation. You do so in the dialog box that appears (similar to the one that appears for resource selection when you create individual event dates).

If a resource type is only required for this specific planning operation, you assign it temporarily by choosing .

You can create the permanent relationship requires resource type with the business event type by choosing .

The option Cover resource requirements lets you specify that the system should only propose dates on which all of the resources flagged as required are available.
Dates should be evenly spaced over a specific period or should be spaced at specific intervals from one another.

Where possible, the system proposes a number of dates based on the conditions you set. It may however occur that there are no dates to satisfy the conditions. In this case, you can remove or change some of your conditions and restart the planning process.

Output a planning chart (in graphic or list form)

The proposed dates are displayed on a graphical planning chart. You can move, copy, delete, or change the dates. You can display the resource list and time schedule of individual event dates, and you can change resource reservations for events. You can display planned event dates in list format.

Planning menu: Display demand using traffic light icon beside event type

When you have determined demand for a particular business event type, a traffic light icon is displayed beside it indicating the following statuses:

A red light indicates that no business event dates have been planned for the event type so far.
A yellow light indicates that some event dates have been planned but the demand is not yet fulfilled.
A green light indicates that a sufficient number of dates have been planned to fulfill the demand.

Display resource reservation using traffic light icon beside event date

A traffic light icon appears beside the date proposals and event dates indicating the status of resource reservations as follows:

Red indicates that no resources have been reserved so far.
Yellow indicates that resource requirements are not fully covered.
Green indicates that the planned events have sufficient resources reserved.

Change data manually from the Planning Menu structure

The dynamic Planning menu presents data in a clear structure. You can manually change data in the structure. For example, if you discover that the resources assigned to the event do not cover resource requirements, you can remedy this on the planning menu screen.

Repeat planning process

You can start the planning as often as you want by changing the demand for event dates.

See also:

Business Event Dates

Planning a Business Event Date