Cash Sales/Rush Order Handling 

Purpose

Sales processing for standard orders assumes that the sales order, delivery and billing processes take place in a chronological sequence. However, certain processes require that the delivery and/or billing document are linked to sales order processing immediately and this is where you can use the order types for rush orders and cash sales.

In a rush order, the customer picks up the goods immediately, or you deliver them on the same day as when the order was created. When you save the rush order, a delivery is automatically created in the standard system. Billing the rush order takes place as normal, after the delivery.

In cash sales, you can process an order for when the customer orders the goods, picks them up, and pays for them immediately. The delivery is processed at the same time as when the order is created and a cash invoice is printed immediately: billing is therefore related to the order, unlike rush and standard orders. Receivables are not created for the customer, as they are for rush and standard orders because the amount in the invoice is immediately posted to a cash account.

Prerequisites

The following R/3 components are integrated in cash sales and rush order processing:

R/3 Component

Functions

Sales

Sales order processing

Credit and risk management

Credit limit check

Shipping

Deliveries, goods issue

Warehouse Management

Stock placement and removal

Quality Management

Quality checks of deliveries and returns

Billing

Invoice verification

Information system

Planning, forecasts, and statistics

Process Flow

Sales order

  1. A sales order is a short-term agreement for delivering products to a customer. The following functions are available:

    2. - Costing and pricing

    - Availability check

    - Delivery scheduling

    - Transfer of requirements to demand management

    - Credit limit check

    - Export control

    Credit and risk management
  2. You can use the Credit Management function for different types of credit limit checks (for example, static or dynamic).
    3.

    Shipping
  3. When you save a cash or rush order, a delivery is automatically created in the background.
  4. If the customer has already received the goods, the delivery is not relevant for picking. If the customer picks up the goods himself, of if they are sent to him, you can post goods issue and materials staging in the picking area using the functions for picking. These functions are also supported by the Warehouse Management system.
  5. Delivery items are packed by assigning shipping units that can be composed of materials and packing, or just the delivery item itself.
  6. Goods issue is the final step in shipping. This leads to a reduction in the customer special stock levels and an update in the balance sheet account in Financial Accounting (FI).
    7.

    Warehouse Management
  7. Picking links warehouse management (WM) with sales order processing. The system differentiates between picking in warehouses with fixed bin locations, or in warehouses with random storage (using transfer orders).
    8.

    Billing
  8. For rush orders, invoices are related to the delivery. For cash sales, as soon as the order has been created, an invoice is printed for the customer and billing is related to the order.

    9. Information system
  9. The information system helps you in planning, forecasts, and analyses. It uses master data and any transaction data that may result from the business processes for its evaluations.

 

Result

The following scenarios may also be of use to you in related to cash sales and rush order processing:

Presales Handling

Returnables/Empties Handling

Foreign Trade Handling

Complaints Handling