Material Procurement (SAP Library - Training and Event Management (PE))

Material Procurement

Purpose

The Material Procurement function lets you reserve materials from the material master of the Materials Management component for your business events in Training and Event Management.

Prerequisites

You have activated integration between Material Management and Training and Event Management. in Customizing for Training and Event Management under Integration yes or no?

There must be materials stored in the material master that you can access.

There must be resource types that you can assign to the resource Material. The Availability Indicators infotype must be maintained for these:

Material indicator
Relationship A054 uses for attendee for business event types with object type M or relationship A055 uses for business event.

If you use materials that are required for attendees and materials required for business events, you must create two resources types for the resource 'Material'. You must create the relevant relationships for these in the Availability Indicators infotype.

You must create the same relationships for business event types for which you want to reserve Material resources. You maintain them under Relationships.
Attendees must be booked for events of this type.
The business event must be in firmly booked status.

Process Flow

In the Dynamic Information Menu, from the list of reports available for business events, you start the report Material Requirements per Business Event (RHXMARP0).

You enter the business event for which you require material and choose

The report outputs the material requirements per business event in list form.

You reserve material by selecting a business event and choosing Reserve material.

The system checks material availability. Depending on the findings, it creates a reservation, a purchase requisition, or both in Materials Management.

A reference number is created for the reservation or requisition in Training and Event Management. You must update this reference number.

In the event of data inconsistencies (for example, due to missing organizational data), the system outputs an error log. You can use this log to correct errors, cancel the operation and start the report again.

If the reservation or purchase requisition runs without errors, you can double-click the reference number to display the original reservation document in Materials Management or the original purchase requisition document in Purchasing.

Result

You have reserved the material required for your event.

Resource Type

For information on the interface, refer to:

Material Order in Training and Event Management

Business Process Flow of Material Order

Ordering Material

Checking a Material Order