Material Order in Training and Event Management (SAP Library

Material Order in Training and Event Management

Use

The interface Material as a Resource in Training and Event Management lets users of Training and Event Management reserve resources that are managed as material in the Materials Management (MM) application component.

A reservation is created for stock material if it is available. A purchase requisition is created in Purchasing for non-stock material or material that is not currently available.

Integration

Functions in Training and Event Management

Select and reserve material for a business event

Determine the demand for a material for a business event

Transmit demand to R/3 Materials Management

Create a reference number for material reservation and/or purchase requisition

Order material (transfer material reservation or purchase requisition)

Check material order

Functions in Materials Management

Check availability of material

Create material reservation or purchase requisition

Transmit material purchase requisition to Purchasing

Stage material

Transmit reservation or purchase requisition number

Data Flow

In R/3 Training and Event Management, the report RHMARP00 is used to determine the material requirements of a business event and transmit these to R/3 Materials Management. An availability check is carried out for the required material and an availability indicator is transmitted to R/3 Training and Event Management. This data transfer is realized using synchronous communication.
In R/3 Training and Event Management, either a reservation or a purchase requisition is created depending on the availability indicator. This process generates either one or two reference numbers.
Material data is transmitted using asynchronous communication to R/3 Materials Management, where a material a reservation or a purchase requisition is created. The reservation or purchase requisition is further processed until the material is available.
During material order checking (report RHMARP00), a check is carried out in R/3 Materials Management for the reservation or purchase requisition number using the business event key and the reference number is returned to Training and Event Management (via synchronous communication).

Prerequisites

Release 4.5A or higher of both Training and Event Management and Materials Management since the material order was not supported in previous releases.

In distributed systems, the customer distribution model must be maintained. This means that the HR System must be defined as the sending system and Logistics as the receiving system during object method specification.

The following entries must be made in ALE Customizing in the step Maintain Distribution Model and Distribute Views under Maintain method:

CLIENT: HR System

SERVER: Logistics System

OBJECT: Material

METHOD: GetList

OBJECT: MaterialReservation

METHOD: CreateFromData

OBJECT: Purchase Requisition

METHOD: CreateFrom Data

You can generate settings for the Partner Profiles from the distribution model. For more information, refer to the ALE IMG under Generate Partner Profiles.

For more information on the ALE business process Material as a Resource in Training and Event Management, refer to the Implementation Guide (IMG) under Set Material as a Resource in Training and Event Management.

See also:

Business Process Flow of Material Order