Trip Status 

Definition

The trip status of an employee trip characterizes the current phase of its entire life cycle.

Use

The trip status determines whether different individual business procedures are permitted or not and is thus a part of the process control of R/3 Travel Management.

Structure

For each employee trip, six statuses are stored in the database. You can set two statuses manually when you record and approve employee trips; four statuses are set by the system.

The following table gives you an overview of the different statuses:

Statuses Set by the System

Statuses That You Can Set Manually

 

Approval status

 

Settlement status

Printing status of an employee trip

  

Transfer status to data medium exchange

  

Transfer status to accounting

  

Transfer status to payroll accounting

  

 

Approval status

The approval status reflects the chronological phases of processing. A trip can go through six approval stages (processing phases):

You can only assign this status using the approval program.

You can only assign this status using the approval program.

Settlement status

The settlement status indicates whether the system is going to settle an employee trip in the next settlement run. There are the following settlement statuses:

You can set this status. The system does not include the employee trip in the next settlement run because relevant facts are still missing.

You can set this status. The system includes the employee trip in the next settlement run, provided the approval status allows this to be done.

The system assigns this status. The system does not include the employee trip in the next settlement run. This status releases the settlement results for transfer to accounting, data medium exchange or payroll accounting.

The system assigns this status. The system includes the employee trip in the next settlement run in order to make any necessary adjustment postings in financial accounting and retroactive accounting in payroll accounting possible.

Further statuses

You can find an overview of all statuses and their significance for process control in the trip status directory.

See also:

Trip Status Assignment