Trip Status Directory
The following overview illustrates the different trip statuses and the form in which trip status is stored in the field string STATU in cluster TE on database PCL1.
Trip status sequence in the STATU field string in cluster TE
Position |
Name |
Technical Name |
Meaning |
1 |
|
STATU-DRUCK |
Print Indicator |
2 |
Request |
STATU-ANTRG |
Approval status |
3 |
Settlement |
STATU-ABREC |
Settlement status |
4 |
TRANS.PAY |
STATU-UEBLG |
Transfer status to Payroll |
5 |
TRANS.FI |
STATU-UEBRF |
Transfer status for Financial Accounting |
6 |
TRANS.DME |
STATU-UEBDT |
Transfer status for data medium exchange |
In positions 4 to 6 there can be either exactly one entry or no entry at all.
Characteristics of print indicator
Print indicator (STATU-DRUCK)
Characteristic |
Meaning |
1 |
Not yet printed |
2 |
Printed, but subsequently changed |
3 |
Printed |
Characteristics of approval status
Approval status (STATU-ANTRG)
Characteristic |
Meaning |
1 |
Request entered |
2 |
Request approved |
3 |
Trip completed |
4 |
Trip approved |
5 |
Request on hold (missing documents) |
6 |
Trip on hold (missing documents) |
Characteristics of settlement status
Settlement status (STATU-ABREC)
Characteristic |
Meaning |
0 |
Open |
1 |
To be settled |
2 |
Settled |
3 |
Canceled |
Characteristics of transfer status to Payroll
Transfer status (STATU-UEBLG) for Payroll
Characteristic |
Meaning |
Space |
Not paid via Payroll |
1 |
Paid via Payroll |
2 |
Payment via Payroll canceled |
3 |
Cancellation of payment via Payroll taken into consideration |
Characteristics of transfer status
for Financial Accounting
Transfer status (STATU-UEBRF) for Financial Accounting
Characteristic |
Meaning |
Space |
Not posted in Financial Accounting |
1 |
Posted in Financial Accounting |
2 |
Posting in Financial Accounting canceled |
3 |
Cancellation posted in Financial Accounting |
Characteristics of transfer status
for data medium exchange
Transfer status (STATU-UEBDT) for data medium exchange
Characteristic |
Meaning |
Space |
Not paid via data medium |
1 |
Paid via data medium |
2 |
Payment via data medium exchange canceled |
3 |
Cancellation of payment via data medium taken into consideration |
Useful combinations of settlement status with transfer status for Payroll, Financial Accounting and DME
In processing of travel expenses only certain combinations of settlement status values (STATU-ABREC) and transfer status values (STATU-UEBRF, STATU-UEBLG and STATU-UEBDT) are usable.
STATU-ABREC |
STATU-UEBRF |
STATU-UEBLG |
STATU-UEBDT |
0 |
Space |
Space |
Space |
1 |
Space |
Space |
Space |
2 |
Space |
Space |
Space |
2 |
1 |
1 |
1 |
3 |
Space |
Space |
Space |
3 |
2 |
2 |
2 |
3 |
3 |
3 |
3 |
Changes in trip status and FI transfer status in dialog
If a trip is saved in dialog, the values for settlement and FI transfer status are changed. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible.
Case 1: Settlement status is set to open
Old Status |
New version is created |
New Status | ||
STATU-ABREC |
STATU-UEBRF |
STATU-ABREC |
STATU-UEBRF | |
New trip |
0 |
Space | ||
0 |
Space |
0 |
Space | |
1 |
Space |
0 |
Space | |
2 |
Space |
0 |
Space | |
2 |
1 |
Yes |
0 |
Space |
3 |
Space |
0 |
Space | |
3 |
2 |
0 |
Space | |
3 |
3 |
Yes |
0 |
Space |
Case 2: Settlement status is set to to be settled
Old Status |
New version is created |
New Status | ||
STATU-ABREC |
STATU-UEBRF |
STATU-ABREC |
STATU-UEBRF | |
New trip |
2 |
Space | ||
0 |
Space |
2 |
Space | |
1 |
Space |
2 |
Space | |
2 |
Space |
2 |
Space | |
2 |
1 |
Yes |
2 |
Space |
3 |
Space |
2 |
Space | |
3 |
2 |
2 |
Space | |
3 |
3 |
Yes |
2 |
Space |
Case 3: Settlement status is set to canceled
Old Status |
New version is created |
New Status | ||
STATU-ABREC |
STATU-UEBRF |
STATU-ABREC |
STATU-UEBRF | |
New trip |
3 |
Space | ||
0 |
Space |
3 |
Space | |
1 |
Space |
3 |
Space | |
2 |
Space |
3 |
Space | |
2 |
1 |
Yes |
3 |
2 |
3 |
Space |
3 |
Space | |
3 |
2 |
3 |
2 | |
3 |
3 |
Yes |
3 |
Space |
Changes in trip status and payroll transfer status in dialog
If a trip is saved in dialog, the values of the settlement status and the payroll transfer status change. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible.
Case 1: Settlement status is set to open
Old Status |
New version is created |
New Status | ||||
STATU-ABREC |
STATU-UEBLG |
STATU-ABREC |
STATU-UEBLG | |||
New trip |
0 |
Space | ||||
0 |
Space |
0 |
Space | |||
1 |
Space |
0 |
Space | |||
2 |
Space |
0 |
Space | |||
2 |
1 |
Yes |
0 |
Space | ||
3 |
Space |
0 |
Space | |||
3 |
2 |
0 |
Space | |||
3 |
3 |
Yes |
0 |
Space | ||
Case 2: Settlement status is set to to be settled
Old Status |
New version is created |
New Status | ||
STATU-ABREC |
STATU-UEBLG |
STATU-ABREC |
STATU-UEBLG | |
New trip |
1 |
Space | ||
0 |
Space |
1 |
Space | |
1 |
Space |
1 |
Space | |
2 |
Space |
1 |
Space | |
2 |
1 |
Yes |
1 |
Space |
3 |
Space |
1 |
Space | |
3 |
2 |
1 |
Space | |
3 |
3 |
Yes |
1 |
Space |
Case 3: Settlement status is set to canceled
Old Status |
New version is created |
New Status | ||
STATU-ABREC |
STATU-UEBLG |
STATU-ABREC |
STATU-UEBLG | |
New trip |
3 |
Space | ||
0 |
Space |
3 |
Space | |
1 |
Space |
3 |
Space | |
2 |
Space |
3 |
Space | |
2 |
1 |
Yes |
3 |
2 |
3 |
Space |
3 |
Space | |
3 |
2 |
3 |
2 | |
3 |
3 |
Yes |
3 |
Space |
Changes in trip status and DME transfer status in dialog
If a trip is saved in dialog, the values for settlement status and DME transfer status are changed. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible.
Case 1: Settlement status is set to open
Old Status |
New version is created |
New Status | ||
STATU-ABREC |
STATU-UEBDT |
STATU-ABREC |
STATU-UEBDT | |
New trip |
0 |
Space | ||
0 |
Space |
0 |
Space | |
1 |
Space |
0 |
Space | |
2 |
Space |
0 |
Space | |
2 |
1 |
Yes |
0 |
Space |
3 |
Space |
0 |
Space | |
3 |
2 |
0 |
Space | |
3 |
3 |
Yes |
0 |
Space |
Case 2: Settlement status is set to to be settled
Old Status |
New version is created |
New Status | ||
STATU-ABREC |
STATU-UEBDT |
STATU-ABREC |
STATU-UEBDT | |
New trip |
1 |
Space | ||
0 |
Space |
1 |
Space | |
1 |
Space |
1 |
Space | |
2 |
Space |
1 |
Space | |
2 |
1 |
Yes |
1 |
Space |
3 |
Space |
1 |
Space | |
3 |
2 |
1 |
Space | |
3 |
3 |
Yes |
1 |
Space |
Case 3: Settlement status is set to canceled
Old Status |
New version is created |
New Status | ||
STATU-ABREC |
STATU-UEBDT |
STATU-ABREC |
STATU-UEBDT | |
New trip |
3 |
Space | ||
0 |
Space |
3 |
Space | |
1 |
Space |
3 |
Space | |
2 |
Space |
3 |
Space | |
2 |
1 |
Yes |
3 |
2 |
3 |
Space |
3 |
Space | |
3 |
2 |
3 |
2 | |
3 |
3 |
Yes |
3 |
Space |
Changes in print indicator when a trip is saved in dialog
If a trip is saved in dialog, the print indicator (STATU-DRUCK) value also changes.
Print Indicator | |
Old Status |
New Status |
New trip |
1 |
1 |
1 |
2 |
2 |
3 |
2 |
Change in settlement status during settlement of trips
After settlement, the settlement status (STATU-ABREC) value also changes.
Settlement status | |
Old Status |
New Status |
1 |
2 |
3 |
3 |
Change in print indicator when trips are printed via the travel expenses standard form or the summarized forms
After printing, the value of the print indicator (STATU-DRUCK) changes.
Print Indicator | |
Old Status |
New Status |
1 |
3 |
2 |
3 |
Changes in settlement status and transfer status after posting to Payroll
If a trip is posted to Payroll, the settlement status (STATU-ABREC) and the transfer status (STATU-UEBLG) change.
Old Status |
New Status | |||
STATU-ABREC |
STATU-UEBLG |
STATU-ABREC |
STATU-UEBLG | |
2 |
Space |
2 |
1 | |
2 |
1 |
2 |
1 | |
3 |
3 |
3 | ||
3 |
2 |
3 |
3 | |
3 |
3 |
3 |
3 | |
Changes in settlement status and transfer status after posting to Financial Accounting
If a trip is posted to Financial Accounting, the settlement status (STATU-ABREC) and the transfer status (STATU-UEBRF) change.
Old Status |
New Status | ||
STATU-ABREC |
STATU-UEBRF |
STATU-ABREC |
STATU-UEBRF |
2 |
Space |
2 |
1 |
3 |
Space |
3 |
3 |
3 |
2 |
3 |
3 |
Changes in settlement status and transfer status after posting with DME
If a trip is posted via data medium exchange, the settlement status (STATU-ABREC) and the transfer status (STATU-UEBDT) change.
Old Status |
New Status | ||
STATU-ABREC |
STATU-UEBDT |
STATU-ABREC |
STATU-UEBDT |
2 |
Space |
2 |
1 |
3 |
Space |
3 |
3 |
3 |
2 |
3 |
3 |