Approval of Trips 
Approval of Trips
Purpose
Within the framework of the general business process, the approval of an employee trip represents the connection between trip facts entry and Travel Expenses. The approval of an employee trip is the requirement for Travel Expenses.
If you want to use SAP Business Workflow, Travel Management supports the approval process with two reference approval procedures that you can adapt to suit your company’s requirements at any time.
If you do not wish to use SAP Business Workflow, you can use the Travel Expenses approval program, with which you can check and approve trips.
Prerequisites
The person who wants to approve an employee trip needs special authorization.
Process Flow
You can approve trips by changing the trip status of the employee trip to ...approved. You have the following options for approving a trip.
Approval via SAP Business Workflow |
Approval via the approval program |
Approval via entry scenarios |
The employee trips, that are usually entered decentrally, are transferred by the system to the persons responsible for approval (superior and/or expenses department). |
The person responsible starts the approval program and receives an overview of all trips to be approved. |
Direct approval of an employee trip during trip entry is also technically possible, if the person entering sets the appropriate trip status before saving the trip. |
After the employee trip has been checked, the person responsible can effect approval, rejection or reprocessing of the trip. The person who entered the trip receives the corresponding message. |
From the overview, you can choose one trip and process it. The person who entered the trip has to start an entry scenario in the system to learn the status of processing. |
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This scenario strongly supports the decentralized trip facts entry model. The advantage is that it connects all persons who are involved in approval directly via the R/3 System. |
This scenario strongly supports the centralized trip facts entry model. The advantage here is not only the actual approval, but also a number of additional functions that support central management of employee trips. |
Result
The employee trip has been approved. The system enters the approved trips in the next travel expenses settlement run and settles the trip.
See also
Approval via SAP Business Workflow Approval Program