Define distribution types (SAP Library - Document Management System)

Define distribution types

In this work step, you define the

distribution types for which the original application files are copied to a pre-defined computer . This procedure is relevant to the following distribution types:

HTP Internet

ORI Post (output of originals)

PLO Plot

You can make some company-specific settings to adapt the distribution types from the standard system to meet your own requirements.

Requirements

If you want to process the files on an application server (value 2), you must have set up the application server correctly in Customizing Basis -> System administration -> Platform-independent file names.

1. Perform the following:

Maitain file names and file paths independently of client.

2. Maintain the logical path name DOCUMENT_DISTRIBUTION for the document distribution.

Standard Settings

There are the following distribution types for document distribution in the standard system:

Key	Meaning
FAX	Fax
INT	E-mail
LET	Post (without output of originals)
PRI	Print
RMA	SAPoffice mail (originals as attachment)
RML	SAPoffice mail (BOR objects as attachment)

There are the following forms in the standard system:

Form	Usage
DDS_COVER_PAGE	Cover sheet 1
DDS_COVER_ORI	Cover sheet 2
DDS_RECEIPT	Confirmation of receipt

Activities

Create distribution types

Enter the follwoing distribution types:

HTP - Internet

ORI - Post (output of originals)

PLO - Plot

You can enter the following data for these three distribution types:

1. Communication type for central address management:

HTP (Internet): INT (Internet)

ORI (Post as output for originals): LET (Post)

PLO (Plot): PRT (Print using plotter)

2. Processing original files : Value 3 (Transfer to the appropriate computer)

3. Enter the DDS computer and the

path.

1. Enter the follwing SAPscript forms:

Form for cover sheet : DDS_COVER_ORI

Form for confirmation of receipt : DDS_RECEIPT

You can adapt all the other data to suit your company's needs.

Change distribution types

You can adapt the settings for the distribution types (FAX, INT, LET, PRT, RMA, RML) to suit your company's needs. You should not change the allocated communication type for CAM, but you can change all the other data to meet your requirements.

1. Choose the distribution type that you want to process.

2. Go to the detail screen.

3. If required, change the distribution type indicators, or the settings for the distribution point.

Further Notes

All the distribution types for document distribution are based on the communication types from
central address management (CAM).

You must make further steps for a distribution type that:

you have created/added.

Execute the following work step:

Define USER exit for distribution types .

an original aplication file should be printed for.

Execute the following work steps:

Define conversion.