Outpatient Clinic/Service Facility View Type
In order to have an overview of the number of patients to be treated at your outpatient clinic or service facility, you can use the Outpatient Clinic/Service Facility view type in the Clinical Work Station to configure worklists (Views).
Within the IS-H system you can implement the requirements of an outpatient clinic (appointment processing and visit overview); within the i.s.h.med system you can also implement the requirements of the service facility (clinical order, electronic request, planning) and various hybrids of this organizational form with the Outpatient Clinic/Service Facility view type.
As in the other instances of the Clinical Work Station (e.g. Care Unit Work Station), this data is displayed in tabular form. The Outpatient Clinic/Service Facility view type accommodates flexible sorting and lets you add filter conditions to the layout. In fact, you can sort and filter the table using any of the fields in the field list. The other processing options of the clinical work station are available to you.
Features
Outpatient Clinic Support: Scenario
In a typical outpatient clinic, much revolves around provisional appointments and the patient visits they result in. When an appointment is scheduled and the patient is admitted, the patient is put on the outpatient clinic’s waiting list. At this point in time, though, it is not necessarily known what course of treatment the patient will require, or indeed what future course of action will be pursued for the patient. You can find further information under Preregistration, Appointment Planning and Waiting List Management - Concept.
The main elements of the outpatient clinic/service facility work station are:
Booking appointments
Patient admission
Registration of patients
Admission of outpatients for inpatient treatment
Arrange follow-up visits for patients using integrated appointment scheduling
Selection Screen
The selection screen contains the following tab pages for restricting the selected data:
Appointments and visits
Services
Appointments and Visits Tab Page
On the Appointments and Visits
tab page, you can enter the following general selection criteria:
Institution
Outpatient Clinic/Service Facility (multiple selection possible)
Addressed Person
You can restrict the view so that it only contains clinical orders that are addressed to a particular person. This enables you to create clinical order worklists for specific employees.
Room (multiple selection possible)
Room Missing
Treatment Physician (multiple selection possible)
Date/Time From – To
Patient
Case Types
Manual Input of Selection Criteria
Goal
The system administrator wishes to define a view that users can use for making their own selections.
Method:
If the user selects the view pushbutton, the system should not immediately display the Preregistrations view, but the selection screen should appear where the user enters the selection criteria to which the list of patients to be treated should refer.
Prerequisite
When configuring a view, the system administrator creates a selection variant in which the
Man. Entry Sel
. indicator is set.System Behavior
When the user calls the view, the selection screen will first appear. The selection data from the selection variant is displayed by default. The user can change the selection data, e.g. select a different treatment room. After changing the selection criteria you return to the view. The selections you have just made apply. These selections remain active throughout the session (in other words as long as you remain in the transaction). If you switch to a different view in the meantime, the settings remain in force.
NoteUsing
(Basic Settings
) you can reset the temporary changes for a view.The next time you start the clinical work station, the default selections made by the system administrator for the view apply anew.
End of the note.
Concerning appointments and visits, you can also enter the following selection criteria for the view:
Appointments Selection
group boxOrganizational Unit (OU) of Appointment
As several items of a clinical order can point to one appointment, you can restrict the selection for appointments for items without services using the OU of the appointment. The OU of the appointment can be different to the treatment OU. In the appointment template for an order item or in appointment planning, you can enter an OU for the appointment.
ExampleYou request an endoscopic examination, e.g. an E.R.C.P., which requires a combined examination from the endoscopy and radiology departments. The examination is requested of the endoscopy department, but is actually planned and executed in the radiology department (OU of appointment).
End of the example.Planned Admission Appointment
Order Item Filler
Status
group boxOn this tab page you can restrict the view using the visit status. You can select the visit status either manually or using the following pushbuttons:
Present: Restricts the visit status so that only present patients are displayed in the view.
Non-Present: Restricts the visit status so that only patients who are not yet or no longer present are displayed.
Planned: Restricts the visit status so that only patients for whom a visit is planned or who have an appointment are displayed.
Services Tab Page
On this tab page you can restrict the view using the services and clinical orders. Selection criteria include:
Initiating OU
Initiating Department
Service/Service Group
Service Text
Transport Type
Document Category
Services with
Material Missing
Team Missing
Consent Missing
Patient Fasting
Cyclical Services
If you select this checkbox, the system will display the Date and Time columns for all cycle master services on a dark green background. Individual cyclical services (assigned to the cycle master service) are displayed on a light green background.
You can also use a hotspot in the
Date
column for the displayed cycle master services or individual cyclical services. If you use the hotspot you will access the cycle report. The system will select all cycle master services with individual cycle services which fall within the selection period. The system will also select all cycle master services where the cycle is valid in the selection period and for which individual cyclical services could be created in the selection period. You can change the cycles. ExampleCycle master service from 1.10., individual cyclical services for this cycle from 2.10. and 3.10., cycle valid until 30.10.
If you select the 2.10. without selecting the
Cyclical Services
checkbox, the system will only display the individual cyclical service from 2.10. The date and time are not displayed on a green background. The hotspot is not available.If you select the 2.10. and also select the
Cyclical Services
checkbox, the system will display the cycle master service on a dark green background and the individual cyclical service from 2.10. on a light green background.If you select the 5.10. and also select the
Cyclical Services
checkbox, the system will only display the cycle master service on a dark green background.If you select the 1.11., the system will no longer display the cycle master service. The selection date lies outside the validity of the cycle.
End of the example.Item Status
The system displays the item status grouped according to the status profile. The
Status
column is not filled for status profiles. You can select one or more status profiles or an individual item status. If you select a status profile all item statuses for this profile are selected. The system will select the services of all order items which correspond to the selected item status.Service Status
You can restrict the selection using the item status and service status. In case of a combined selection, the system will display only the services of one or more service statuses, which belong to order items, with a status which corresponds to the selected item status. You can also restrict using the document status, in order to Check the Findings Documentation.
Function Selection
If you create a function variant for a view, which is based on the Outpatient Clinic/Service Facility view type, the system will provide a predetermined function selection.
This includes the following functions from the requests, visits, documents, transport order, services, surgeries, appointment management, vital signs, and environment areas:
Requests
Create Request
Display Request
Lock Request for Requester
Change Request
Request with Variant
Request without Variant
Entering Received Requests
Admission
Outpatient Admission for Appointment
Outpatient Quick Admission for Appointment
Outpatient Emergency Admission for Appointment
Change Admission
Create Quick Admission
Change Quick Admission
Create Emergency Admission
Change Emergency Admission
Inpatient Admission (appointment selected)
Inpatient Quick Admission (appointment selected)
Inpatient Emergency Admission (appointment selected)
Create Inpatient Admission
Create Admission
Change Inpatient Admission
Create Inpatient Quick Admission
Change Inpatient Quick Admission
Create Inpatient Emergency Admission
Change Inpatient Emergency Admission
Visits
Display Visit
Create Visit
Change Visit
Cancel Visit
Call Visit Scheduling
Set Visit Status
Change Appointment Data
Documents
Create Document
Display Document
Change Document
Document List (patient-related)
OU-Related Document Categories
Transport Orders
Return/Further Transport Order
Create Transport Order
Create Transport Order Without Patient
Clinical Order
Detail print – order items - possible for multiple order items
Detail print – clinical order – possible for multiple clinical orders
Print clinical order (Choose Form) – possible for multiple clinical orders
Print clinical order (Standard Form) – possible for multiple clinical orders
Create Clinical Order
Display Clinical Order
Change Clinical Order
Set Order Item Subsequent Status
This function enables you to change the status of one or more order items without calling the order dialog.
Moreover, you can use customizing to implement customer-specific function codes to set a specific status for the order item. A sample implementation is provided in the Business Add-In
N1_WP_LSTAMB
(IF_EX_N1_WP_LSTAMB
).Cancel Order Item
Possible for multiple order items and consequently also possible for multiple clinical orders
Clinical Patient Management
Deregister Patient
Register Patient
Register Inpatient
Undo Register Inpatient
Call Patient
Treat Patient
Defer Patient
Forward Patient
Patient Search
Services
Replace Service
Replace Service – Undo
Perform Service
Enter Service
Release Service
Subsequent Service Entry via Hit List
Subsequent Service Entry via Service Code
Subsequent Service Entry
Cancel Service
Service Scheduling – Create/Change Service
Service Scheduling – Overview
Service Scheduling with Planning Grid
Maintain Service Entry
Display Subsequent Service Entry
Maintain Subsequent Service Entry
Create Cycle
Display Cycle
End Cycle
Cancel Cycle
Change Cycle
Surgeries (OR)
Surgery Services
Create Surgery
Change Surgery
Team
Appointment Management
Initial Visit Appointment
Follow-Up Visit Appointment
Display Appointment
Plan Appointment
Cancel Appointment
Find Appointment
Find Appt for Initial Visit
Find Appt for MED
Find Appointment
Follow-Up Visit
Change Appointment
Patient Appointment Calendar
Patient Appointments MED
Vital Signs
Vital Sign Value Collective Entry
Display Vital Sign Values
Enter Vital Signs
Environment
Display Record with Service
Medical Record Borrowing List
Outpatient Clinic Folder
Create Outpatient Note
Assign Treatment Pathways
Maintain Treatment Certificate
User Functions 1 – 5
DRG Work Station
Maintain Diagnoses
Diagnosis Collective Entry
Diagnosis Overview
Export as Local Files
Export to Excel
Assign Case
Case Classification
Case Overview
Medical Records
Cumulative Laboratory Findings
Next Day
Outstanding Items for Patient
Patient History
Patient Organizer
Process Patient Pathway
Create Patient Master Data
Change Patient Master Data
Enter Procedures
Display Risk Factors
Maintain Risk Factors
Materials Consumed
Maintain Insurance
Previous Day
Send WL (worklist for radiology)
Display Assigned Persons
Change Assigned Persons
Outpatient Notes Overview
Create Order
Create Ad Hoc Event
Bar Code Scan Administration
For more information about setting up the clinical work station, see Clinical Work Station: Setup.
You can incorporate the functions of the new medical service entry into views of the Outpatient Clinic/Service Facility
view type as an implementation of the Business Add-In (BAdI) N1_WP_LSTAMB
.
Field Selection
A specific field selection is available to you for each view type. Layouts enable you to define your own column sequence and sort order in relation to this field selection.
The field selection for the Outpatient/Service Facility
view type includes the following fields:
General Data
Created On
Created By
Treatment Organizational Unit (OU)
Treatment
Visit Status - Sort Sequence
Institution
Departmental OU
Service Facility
Canceled On
Canceled By
Initiating Department
Initiating OU
Patient Data
Patient
Sex
Age of Patient
Birthdate
Private Patient
External Patient
Risk Factors Exist
Patient Pathway Status
Deceased
Date of Death
Cause of Death
Movement Data
Current Patient Stay
Current Patient Unit
Number of Calls
Number of Previous Visits
Attending Physician
Treatment Room
Treatment Certificate Missing
Comment on Accident
Visit Type
Visit Status
Movement Type
Provisional Appointment Duration
Case
Total Wait Time in Hours, Minutes
Emergency Admission Icon
Medical Text
Relative Waiting Time
Appointment Number
Accident Text
Service Data
Service
Service Can Be Performed
Service Exists
Service Description
Service Group
Service Quantity
Service Status
Localization of Service
Patient Fasting
Service Team
Material Consumed
Desired Date
Desired Time
Document Exists
Laboratory Document Exists
Clinical Order Data
Request Exists
Diagnosis Exists for Order
Diagnosis
Questions
Short Anamnesis
Priority
Initiating Employee/Business Partner
Order Filler (Business Partner)
Order Filler (Name of Business Partner)
Context 1 - 3
Context Status 1 - 3
Pick-Up OU Transport Order
Pick-Up Room Transport Order
Transport Type Transport Order
Transport Date Transport Order
Transport Date Transport Order
Transport Time Transport Order
Drop-Off OU Transport Order