Procedure documentationCreating an Order Template

 

You can create or edit template groups with one or more order templates. Note that the name of the template group must be unique within the institution.

Note Note

Order templates can be used to quickly create orders for common therapy requests with minimum input effort.

End of the note.

When you create an order template, you create a medication order without patient or movement-related data. This prefilled order serves as a template when creating orders for patients.

If you later select a template group to create orders, the system uses all order templates of this template group to create patient-specific orders.

You can also create order templates from one or more orders already entered in the system. The system copies the order data into a new order template group with corresponding order templates, but without transferring the patient and movement-related data. You can change the data transferred from the order in the order dialog.

Note Note

The function for creating order templates from existing medication orders is available in views of the Medication Orders View Type in the clinical work station.

End of the note.

The following transactions concerning order templates and template groups are available:

  • Transaction N1ME_TMPL: You access the order dialog for creating or editing the order templates of an order template group from the SAP Easy Access menu by choosing Start of the navigation path ClinicalSystem Next navigation step Basic Clinical Data Next navigation step Medication Next navigation step Order Templates Next navigation step N1ME_TMPL - Manage Templates End of the navigation path.

  • Transaction N1ME_TMPA: From the SAP Easy Access menu, choose Start of the navigation path Clinical System Next navigation step Basic Clinical Data Next navigation step Medication Next navigation step Order Templates Next navigation step N1ME_TMPA – Manage Template Assignments End of the navigation path you can manage the organizational assignments to order template groups. It is possible to make assignments to organizational units (OUs) and to users.

    You can also set the Automatic User Assignment for New Group indicator on the Assignment tab page in the user-specific presettings, by means of which the system automatically assigns a new order template group to the user creating the group.

The following tab pages are available for managing order templates:

  • Sliding Dose Tab Page

    You can also use sliding doses in the order templates. You can therefore provide generally valid treatment sequences which require a sliding dose as order templates.

    See Sliding Dose

  • Template Group tab page

    On this tab page you enter or edit information which belongs to the template group. This tab page shows the same data for all templates of a group.

    • Restrictions determined here apply to the whole group (for example, restrictions by gender or age).

    • You can determine the behavior of the template group. You can therefore determine whether the template group can only ever be ordered in its entirety or only individual templates of the group can be ordered, or whether it should be possible to order the entire template group and optional individual templates.

    • You can determine whether the system should automatically set an open connection when ordering several templates of a group. You can customer-specifically evaluate this connection type.

  • Group Assignments tab page

    On this tab page you can maintain clinical assignments for indications, diagnoses, and problems to order template groups. These assignments apply to the entire template group.

  • Template Data tab page

    On this tab page you can allocate a separate name for each order template of the template group.

  • Ingredients tab page. This tab page is available for mixed drugs, standard infusions, standard nutritional solutions and standard compounds. Here you can define the precise recipe of the mixed drug.

  • Flow Rate tab page. This tab page is available for infusions and nutritional solutions. Here you can define the flow rate sequence for subsequent orders for each order template of the template group.

  • Special features in the compressed view of the template group dialog

    In the compressed view of the order template dialog you enter the essential information on the individual templates of the template group.

    Note Note

    The dose calculator is also available for order templates, but without patient-related data. However, if you have supplemented patient-specific data in the actual order the system can only calculate the precise dose when the order is actually created. See Calculating Doses for Order Templates

    End of the note.

    In the Administration, Dispensing and Print Prescription fields you define which purposes the order template may be used for.

    In the Purpose field you can determine the order template purpose to be preset if the template can be used for several purposes and the order template qualifies in the drug search, although none of the order purposes of the template corresponds to the order purpose searched for.

    Caution Caution

    You should note that the purpose of the order template must match the indicator for the administration, dispensing or printing of a prescription. This means that the Administration purpose belongs with the Administration indicator and the Dispensing or Print Prescription purpose belongs with the Dispensing or Print Prescription indicator.

    End of the caution.

    If you use a day cycle as the cycle for an order template, you can define dosages with and without time information in the Dose field of the template in the subsequent parentheses (e.g. 1 ( ) – 0 ( ) – 1 (23:00)).

    Note Note

    Note that the system replaces the undefined time information of an order template with the OU times configured in the system for medication rounds when converting into an order.

    End of the note.

    Time delay In the compressed order template row you can enter a time delay in the Start Delay and Time Delay Unit fields. This means that you can create order template groups where the order templates start at time intervals relative to each other which you can define.

    If you wish to order order templates from this group together, the system will preset the start time of the order template which has the smallest time delay with the system date and the system time (depending on the relevant organizational-unit specific and user-specific presettings). All other order templates receive a later start time relative to the time delay.

    Note Note

    If you have set the Fixed Time Delay indicator for the order template group, the system will also automatically adjust the times of the other transferred templates of this group when you reschedule an order of the group. You should note that this rescheduling is only possible as long as the orders have not yet been saved.

    End of the note.

Procedure

Creating an Order Template

  1. In a view of the Medication Orders view type in the clinical work station, select one order and then choose Create Order Template (Create Order Template).

    You access the dialog for editing the order template.

  2. The system displays the data transferred from the order.

    On the Order Template tab page, enter the short description and the description of the order template group. Indicate whether the template can be used for administration, dispensing or prescription printing or for all purposes.

  3. Make any necessary changes to the data.

  4. Save the order template.

Create New Template Group

  1. On the drug management initial screen, choose Edit Order Templates (Edit Order Templates). Alternatively you can call this function from the SAP Easy Access menu by choosing Start of the navigation path Clinical System Next navigation step Basic Clinical Data Next navigation step Medication Next navigation step Order Templates Next navigation step Manage Templates End of the navigation path.

    The Edit Order Templates screen appears.

  2. Enter an institution and a name for the order group and choose Create (Create). The system may preset the institution with the value from user parameter EIN. You access the drug search.

  3. Execute the drug search and select the drug for the order group. See Searching for Drugs

    If you have selected all drugs for the template group in the search results or in the shopping cart, choose Confirm (Confirm). The Create Template Group screen appears.

  4. Enter the required data.

    Indicate which purposes the corresponding template can be used for. On the Template Group tab page, define a short name and a description for the template group. On the Template Data tab page, you can also enter a description for each order template.

    Save the template group.