Invoice Verification Online

Purpose

This process is the classic method used to verify invoices:

  1. You enter the data from the vendor invoice in the system.

  2. As you do this, you compare the data with the suggested quantities and values for each item.

  3. If differences occur, you make any necessary corrections.

  4. You then post the invoice.

Process Flow

You receive an invoice from the vendor referring to a purchase order and a goods receipt, for example.

When you first call up the application, enter the company code that you work in. All further transactions are then posted in this company code. If you want to switch to a different company code, you can do this during processing.

Entering a vendor invoice involves:

  1. Choosing the Transaction

  2. Entering Document Header Data

  3. Allocating Invoices

  4. Processing Invoice Items

Note Note

The last step is not mandatory. If there is no balance or if the variances are within the tolerance limits set, you can post the invoice immediately after entering the allocation data.

If the system cannot post the invoice, you can check the invoice items and change them.

When you post without checking the invoice items, variances in individual items can cancel each other out.

End of the note.

Result

The posted invoice passes on information about payments to Financial Accounting.