Entering Document Header Data

Use

When you enter a vendor invoice, you must enter the following document header data:

  • Document date

  • Posting date

  • Gross invoice amount

You can overwrite terms of payment when you enter an invoice. The following logic applies to determination of terms of payment, the payment block, and the payment method when you enter an invoice:........................................

Entering Terms of Payment for PO Reference

  • For invoices with purchase order reference, the terms of payment are first proposed from the first purchase order, and can be changed.

  • If you change the proposed terms of payment key, all attributes of the new terms of payment key are copied over.

  • If you change attributes of a proposed terms of payment key, for example Days 1, and do not change the key, then the other attributes, such as payment block and baseline date for payment, are kept.

  • If you enter a new purchase order reference, for example, because you have made a typing mistake, then the system uses the terms of payment key from the purchase order you entered.

  • If you have changed the terms of payment in the header and have entered a payment block, and have then entered a reference to a purchase order, then the system does not use the terms of payment key from the newly-entered purchase order. However, if you do not enter the purchase order again or change the purchase order, then the system uses the terms of payment key from the new purchase order.

Entering Terms of Payment Without PO Reference

  • You enter an invoice without purchase order reference by adding a G/L account or material line as the first item. If the terms of payment key does not contain a value, then the value is copied from the accounting view of the vendor master record.

  • This behavior does not apply when you enter credit memos. In this case, the system uses the terms of payment or the payment block from the relevant invoice ( Payment tab page, Invoice Reference field).

  • If the terms of payment key is automatically copied from the vendor master record, the system issues a warning message in the standard system. You can switch off this message in Customizing.

  • If you have already entered items and then change the vendor, the terms of payment are kept.

Entering Terms of Payment With and Without PO Reference

Depending on whether you first enter a purchase order with PO reference or an item without PO reference, the terms of payment are determined either from the purchase order or from the vendor master record, according to the logic described above.

Procedure

  1. Choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Logistics Invoice Verification Next navigation step Document Entry Next navigation step Enter Invoice. End of the navigation path

  2. The Enter Invoice screen appears.

  3. Enter the required document header data on the tab pages listed below:

  • Basic data

On this tab page, you enter information such as the document date, the posting date, the gross invoice amount, and the tax information.

  • Payment

On this tab page, you enter information such as the baseline date for payment, the terms of payment, and the bank details.

  • Details

On this tab page, you enter information such as unplanned delivery costs and a different invoicing party.

On this tab page, you enter information such as the tax amounts and the tax code or you select Calculate tax . If you select Calculate tax , the system calculates the tax amount based on the tax codes in the invoice items.

  • Contacts

After you have allocated the invoice, the system determines the processors of the business transactions that have taken place so far.

  • Note

On this tab page, you can enter a memo that could be useful for further processing of the invoice.

  • Amount split

You can divide up the final amount of an invoice or credit memo here, for example, according to different payment methods or terms of payment. If you have entered a payment method here, this entry takes priority over the payment method in the terms of payment. Maintain the settings for the amount split in the Implementation Guide (IMG) for Financial Accounting under Start of the navigation path Financial Accounting Global Settings Next navigation step Company Code Next navigation step Enter Global Parameters. End of the navigation path

For more information, see the Implementation Guide (IMG) for Financial Accounting under Start of the navigation path Financial Accounting Global Settings Next navigation step Withholding Tax End of the navigation path .