Entering Tax Data

Use

Invoices usually include sales tax. This is specified either as a percentage rate or as a set amount. You have to enter tax data when you are entering an invoice. The system automatically makes all the necessary postings.

Prerequisites

You maintain the following settings in Customizing for Logistics Invoice Verification:

Function

Settings in Customizing for Logistics Invoice Verification

Maintain the default values for tax codes for invoices.

Start of the navigation path Incoming Invoice Next navigation step Maintain Default Values for Tax Codes End of the navigation path

Procedure

You enter the tax information contained in an invoice in the document header data or in the invoice items.

  1. Choose Start of the navigation path Logistics Invoice Verification Next navigation step Document Entry Next navigation step Enter Invoice. End of the navigation path

  2. The Enter Invoice screen appears.

  3. Enter header data as required. Enter the tax amount and choose the Tax code from the list field. You can change any tax codes proposed by the system if necessary.

If the tax amounts are not specified in the invoice, leave the field Tax amount blank and select the field Calculate tax .

  1. Match up the invoice to another system document.

  2. Choose .

The system proposes the invoice items. The system automatically proposes the tax code from the order item or the G/L account to be posted to for each invoice item. You can overwrite these tax codes.

  1. If your entries are incorrect and you choose Simulate or Post , the tax data screen appears. This contains:

  • All tax codes in the session

  • All tax amounts you entered previously

  • The tax base for each tax code

You can correct the tax amounts. If you did not enter all the tax amounts and tax codes on the Logistics Invoice Verification screen, the missing tax codes (but not the amounts) contained in the items are displayed. You have to enter the relevant amounts. The system does not, however, check your entries here. The system only checks the tax amount, the tax code, and the base amount after you choose the Post or Simulate functions.

You cannot change the tax base on the tax data screen. If this is wrong, then the amount or the tax code has probably been entered wrongly in the item. You then have to go back to the invoice items to make the correction.

  1. Choose Continue .

The Logistics Invoice Verification screen reappears.

Result

When you choose Post or Simulate, the system checks if the correct tax amount has been entered for every tax code. If the tax amount is incorrect, the tax data screen appears and a message appears showing the correct tax amount.

If you want to change the tax data, choose Cancel . The invoice items reappear. You can change the tax information here.

If you do not want to change the tax data, acknowledge the message by choosing Continue . The system then posts the document.

See also:

Posting Taxes