Blocking Invoices
Use
When an invoice is blocked, Financial Accounting cannot pay the invoice. Invoices can be blocked either automatically or manually.
When you enter an invoice, the system suggests the values that it expects an invoice to contain as a result of the purchase order or goods receipt. If the invoice item differs from the default values, you must determine the reason for the variance by contacting the purchasing or goods receiving department or the vendor.
An invoice can be blocked for payment due to one of the following reasons:
Features
It is too time-consuming to investigate small variances. Tolerance limits are set up in the system for such situations: If variances in an invoice item are within these limits, they are accepted by the system.
If a tolerance limit is exceeded, you receive a system message. You can post the invoice in the system, but it is automatically blocked for payment if an upper tolerance limit is exceeded.
When you post an invoice, two things happen:
The account postings resulting from the invoice are made.
In the vendor line of the accounting document, the system enters an R in the field
Payment block
so that Financial Accounting cannot make payment for the invoice.
If the invoice is blocked, all the items are blocked, even if the invoice only displays variances in one item.
When an invoice is blocked, the period in which the vendor grants a cash discount may expire.
See also: