Validity of a Block
Definition
In the case of quantity, price, and schedule variances and when an invoice is blocked due to quality inspection, the invoice may still be blocked although the blocking reason is no longer valid.
Use
Once an invoice has been blocked, it remains blocked until you release it.
Example
Quantity Variance
An invoice is blocked due to a quantity variance.
For a purchase order for 100 pieces, 80 pieces are delivered, but 100 pieces are invoiced. The invoice is entered and blocked for payment. A day later, the missing 20 pieces are delivered. The blocking reason is no longer valid. However, you still have to release the invoice before it can be paid.
Schedule Variance
An invoice is blocked due to schedule variance.
Note
The goods receipt and invoice receipt for a purchase order both take place on the first of the month, although the delivery was planned for the 25th of the month. The invoice is blocked for payment. On the 25th of the month, the blocking reason is no longer valid. However, you still have to release the invoice before it can be paid.
An invoice for a blanket purchase orderthat is blocked due to schedule or price variances cannot be released automatically.
Price Variance
Note
An invoice is blocked due to a price variance.
After consulting the vendor, the buyer changes the order price. The blocking reason is no longer valid. However, you still have to release the invoice before it can be paid.
or
For a purchase order for 100 pieces at $10/piece, 20 pieces are delivered, and $240 is invoiced. The invoice is blocked for payment. Another goods receipt for 30 pieces is entered and $330 is invoiced. The invoice is blocked for payment. As a reaction to these price variances, you have posted a subsequent credit for 50 pieces and $70. The blocking reason is no longer valid. However, you still have to release the invoice before it can be paid.
Quality Inspection
An invoice is blocked due to quality inspection.
If the result of the inspection is positive, the inspection process is complete. The blocking reason is no longer valid. However, you still have to release the invoice before it can be paid.