Use

Invoices containing variances within defined tolerance limits are accepted by the system.

The system administration configures these tolerance limits. When the tolerance limits are set, they not only define limits for variances, they also determine the amount above which an invoice item should be blocked.

Features

You can set the following tolerances:

You can also set special tolerances if the price in the purchase order is flagged as an estimated price.

You can set separate tolerances for:

Invoice receipt after goods receipt

Invoice receipt before goods receipt

You can set separate tolerances for:

Invoice receipt after goods receipt

Invoice receipt before goods receipt

The table displays the tolerance limits for price variances for an estimated price. If the purchasing department flags the order price as an estimated price in the purchase order, these tolerance limits are checked at invoice receipt. Both a percentage and an absolute variance are set for the upper and lower limits. If one of these limits is exceeded, the system displays a warning message. If one of the upper limits is exceeded, the invoice is blocked for payment when it is posted.

If you generally do not want to block an invoice item on the basis of a particular variance, you must set all the tolerance limits to Do not check. For example, you would not want to have the system check for quantity shortfall if you often receive invoices for part quantities.

If you want to block an invoice item on the basis of a particular variance in all cases, set the value and percentage for the upper limit to zero and select Check limit .

You can define up to four limits for each tolerance: