Work Schedule Elements


A work schedule consists of several different elements that can be combined much like building blocks in a variety of ways to form a complete work schedule. These elements can still be processed individually, offering flexibility and precision when you define and set up the time data relevant for your business requirements. Furthermore, you can react to changes in internal and external working time provisions, such as new collective agreements, payscale changes and legislative regulations with minimal expenditure of time and costs. You only have to modify the applicable element to reflect the new time provisions, and changes are automatically made to working time in the work schedule.


The following elements are available and allow you to do the following:

  1. Daily Work Schedules are the smallest units of the work schedule. Daily work schedules contain the authorized working times and break times for a particular day. These times include fixed working times, flextime, as well as daily work schedules for days off.

    See also Break Schedules .

  2. Each working time model contains a combination of both working days and days off (for example, Monday to Friday = work; Saturday and Sunday = days off). This pattern of working and non-working days repeats itself within a certain period of time (one week, for example), or repeats as rotating shifts within a particular number of weeks.

    This sequence of daily work schedules for particular working days and daily work schedules for days off is determined in the Period Work Schedules .

  3. A period work schedule is assigned to employee in a Work Schedule Rule . It is also assigned to a public holiday calendar so that it can be applied to a specific calendar month.

  4. Work Schedules are generated from the system by applying the work schedule rule to a calendar. The working times defined for employee groupings and individual employees are based on these work schedules.

  5. Personal Work Schedules are created for each employee when you include individual time data in a work schedule meant for several employees in the time infotypes Absences (2001), Attendances (2002), Substitutions (2003) and so on.

Example Example

End of the example.

Daily Work Schedule

Start and End of Working Time

Break Times

Planned Hours

8:00 a.m. to 5:00 p.m.

Breaks: 9:45 a.m. to 10:00 a.m. and 12:00 to 1:00 p.m.

7.5 hours per day

Daily Work Schedule (for days off)

Planned Hours

Day Off

0.0 hours per day

Period Work Schedules

Flextime, Saturday and Sunday Off

Daily work schedules for one week



Work Schedule

Period work schedule based on the public holiday calendar

Personal Work Schedules

Work schedules for individual employees include data from Absences (2001 ), Attendances (2002 ) and Substitutions (2003).

Note Note

For more information, see the Work Schedules section of the Implementation Guide (IMG) for Personnel Time Management .

End of the note.