Integration: Determining HR Account Assignments

Use

If you use Funds Management (PSM-FM) integrated with Human Resource Management, the assignment of personnel expenditures and, if necessary, personnel payables are assigned automatically when maintaining the master data of the person. Payroll postings then occur automatically; in other words, you cannot enter any account assignments there. You must therefore define the following settings in the implementation guide (IMG) of Human Resources .

Under Personnel Administration Adjustment of Interfaces Change ScreenModifications,you can permit maintenance of FM account assignments in the account assignment-relevant infotypes .
Under Personnel Administration Interfaces andIntegration Integration with Accounting Recording Cost Assignment Specifications , you define which cost assignment specifications should be entered in the selected HR infotypes.

You must then maintain or derive the relevant account assignments (fund, functional area, grant, and funds center) in the personnel data master records.

The following scenarios are possible for this which are described in more detail in section “Features”.

Controlling	Integration	Sequence
Active	Active	Scenario 1: Structural parallelism: CO objects must be maintained, FM data must be derived
Active	Not active	Scenario 2a: FM data must be maintained manually
Not active	Not active	Scenario 2b: FM data must be maintained manually

Controlling

Integration

Sequence

Active

Scenario 1:

Structural parallelism: CO objects must be maintained, FM data must be derived

Active

Not active

Scenario 2a:

FM data must be maintained manually

Not active

Scenario 2b:

FM data must be maintained manually

Note Note

For more information on FM and CO Integration, see Integration with Cost and Project Controlling .

End of the note.

Prerequisites

Fund, Functional Area and Grant

In order to define the account assignment elements fund, functional area, and grant in the personnel master record or in Organizational Management, you must specify a date in the Customizing of Public Sector Management from when this account assignment element must be defined for infotypes when creating or changing existing personnel master records.

For more information, see the implementation guide of Start of the navigation path Public Sector Management under General Settings for Public Sector Management Next navigation step Basic Settings: Account Assignment Elements Activate Account Assignment Elements. End of the navigation path

Funds center

In order to define the funds center in the personnel master record or in Organizational Management, you must define a date in the Customizing of Funds Management from when this account assignment element must be defined for infotypes when creating or changing existing personnel master records.

For more information, see the IMG of Funds Management Government, under Start of the navigation path Actual and Commitment Update/Integration Next navigation step Integration with Human Resources (HR) Define Start Date for HR Integration (Scenario 2) End of the navigation path .

Note Note

Note that you are not allowed to define a date here if the posting integration for Controlling is active.

End of the note.

To ensure an assignment of payables to account assignments, you must flag the FM account assignments as balancing document splitting characteristics in general ledger accounting.

Features

You can define the account assignment elements fund, functional area, grant and funds center in the HR master record or in Organizational Management (organizational unit and/or position) in the SAP system. However, this does not apply to the commitment item.

In the account assignment derivation of Funds Management, you can also define that the FM account assignment elements should be derived from assignments to other account assignments, such as from a CO object.

Controlling used; Integration of CO and FM (Scenario 1)

This combination requires the following assignments:

Dimension	Definition in personnel master record or Organizational Management	Assign to
Grant	X
Fund	X
Functional area	X
Funds center		CO object
Commitment item		G/L account

Note Note

If you use this scenario, the message “Item & funds center & were copied from default value” appears when you are maintaining Infotypesin personnel administration whilst defining the cost center. You can turn this warning off in the IMG of Funds Management Government . To do so, in Customizing choose Start of the navigation path Basic Settings Next navigation step Change Message Control. End of the navigation path

End of the note.

Controlling being used; No Integration of CO and FM (Scenario 2a)

This combination requires the following assignments:

Dimension	Definition in personnel master record or Organizational Management	Assignment to
Grant	X
Fund	X
Functional area	X
Funds center	X
Commitment item		G/L account

Controlling not used (Scenario 2b)

This combination requires the following assignments:

Dimension	Definition in personnel master record or Organizational Management	Assignment to
Grant	X
Fund	X
Functional area	X
Funds center	X
Commitment item		G/L account

Note Note

Note that the account assignment element ‘funded program’ cannot be defined in the personnel master record. If the funded program was activated in Customizing, you must define the assignments in the FM account assignment derivation in such a way that the funded program can be derived from a CO object.

If you want to change the scenario after production startup, you should be aware that these changes necessitate extensive Matching Activities .

End of the note.

Distributing Payables

If the account assignment for payables is active, the account assignments in account assignments maintained for personnel costs are transferred before the summarization of payables via people to the payables. Summarization takes place for each account assignment. You define the settings in the IMG of Payroll , under Start of the navigation path Payroll: International Next navigation step Reporting for Posting Payroll Results to Accounting New General Ledger: Distribution of Liabilities According to Expenses. End of the navigation path

The derivation tool (transaction FMDERIVE) is called when postings are carried out.Here you can use the account assignments found using fixed account assignments. For a detailed control, you can use the employee grouping for fixed account assignments from payroll. You define the settings in the IMG of Payroll , under Start of the navigation path Payroll: International Next navigation step Reporting for Posting Payroll Results to Accounting New General Ledger: Distribution of Liabilities According to Expenses Posting Transfer to Accounting. End of the navigation path