BCS Activation

Use

Normally, you activate the Budget Control System as of the first productive fiscal year that you want to use it. The activation of BCS is a mandatory step before migration can take place . It is carried out per FM area, which means that all funds are switched to BCS at the same time.

When you create data in BCS, several checks are carried out, to see whether the master data and the budget structure exist. Furthermore, the system carries out Customizing checks, consistency checks and AVC.

  • No checks are carried out if you migrate only budget totals.

  • If the migration is done on the budget document level , the checks will be carried out for the migrated data. Please note that there are no checks for availability control (AVC) .

    Note Note

    After BCS activation, you can still use the full functionality of Former Budgeting for all years prior to the year of BCS activation , for example, for reporting purposes.

    End of the note.

Prerequisites

Before you activate BCS, you must decide whether:

  • you want to migrate to BCS at fiscal year-end - You can activate BCS at any time before you begin entering data for the new year. This will have no effect on the handling of data for the current year in FB.

  • you want to switch budgeting systems during the course of a fiscal year using document-based migration . In this case, y ou should postpone the activation of BCS until the point in time at which you are ready for migration and can start working with BCS. This enables you to use the full FB functionality for data of the first BCS year, until you actually make the cutover to BCS.

Procedure

  1. Go to the Implementation Guide for Start of the navigation path Public Sector Management Next navigation step Funds Management Government Next navigation step Basic Settings Next navigation step Activate Global Functions for Budget Control System (BCS). End of the navigation path

  2. Enter the FM area and the year from which you want to activate BCS.

  3. Save your entry.

Result

BCS functionality has been activated and you can proceed with the migration of your data.

To see which areas of Former Budgeting do not have the corresponding functionality in BCS, refer to Migration Considerations .