Prerequisites for Integration with Cost and Project Controlling

Irrespective of whether posting integration is active or whether you want to copy plan data from Controlling (CO) to Funds Management, the following prerequisites apply:

  • Only postings or plannings on CO objects whose company code is assigned to an FM area are taken into account. A controlling area must be assigned to this company code.

    You make this assignment in the Customizing of the Enterprise Structure by choosing Start of the navigation path Assignment Next navigation step FinancialAccounting Next navigation step Company Code Next navigation step Assign FM Area End of the navigation path and Start of the navigation path Assignment Next navigation step Controlling Next navigation step Assign Company Code to ControllingArea End of the navigation path .

    Note that this indirect assignment of a controlling area to FM area must be unique if the account assignment elements fund, functional area or grant were activated in the Customizing of Public Sector Management. All company codes assigned to the controlling area must be assigned to the same FM area or there is no assignment of these company codes to an FM area. If these account assignment elements are not activated, you can exclude a controlling-relevant company code from the integration in Funds Management by not assigning this company code to the FM area.

  • Each company code that is assigned to the controlling area must be activated in Funds Management.

    To activate company codes, go to the Customizing of Funds Management Government and choose Start of the navigation path Actual and Commitment Update/Integration Next navigation step Activate/Deactivate Funds Management End of the navigation path .

  • FM account assignment elements must be assigned to CO objects and cost elements.

    To do this, you define the relevant derivation steps in your derivation strategy and then make the necessary assignments.

    You create the derivation steps in the Customizing of Funds Management Government , under Start of the navigation path Master Data Next navigation step Allocations to Account Assignments from Other Components Next navigation step Define AccountAssignment Derivation End of the navigation path .

    For more information about account assignment derivation, see Account Assignment Derivation and Deriving FM Account Assignment Elements from CO Account Assignments .

These additional prerequisites apply for posting integration:

Customizing

You activate the CO posting integration in two steps in Customizing of Funds Management Government :

  1. You select the business transaction for integration under Start of the navigation path Actual and Commitment Update/Integration Next navigation step Integration Next navigation step Integration of Costs and Project Controlling Next navigation step Select Business Transaction for Integration . End of the navigation path You can activate either all the business transactions or only the ones relevant for you.

  2. You activate the integration under Start of the navigation path Actual and Commitment Update/Integration Next navigation step Integration Next navigation step Integration of Costs andProject Controlling Next navigation step Activate Integration of Costs and Project Controlling. End of the navigation path

When posting integration is active, you should avoid entering funds centers and commitment items manually when posting business transactions. Therefore, the funds center and commitment item fields should not accept input on the posting screens. One way of doing this is by hiding these fields in field status control in the Customizing of Financial Accounting.

Definitive derivation of funds center and commitment item from CO object and cost element

You should configure your derivation steps in a such way that the funds center and commitment item have to be derived from a CO object and the cost element. By doing this, you ensure that a funds center or commitment item other than the one determined in the derivation logic cannot be assigned by a manual entry. To do this, define the field attribute Copy new value, even if new value is entered for the target field, by first choosing for the target field, then Copy new values, even if new value is entered .

For more information on defining field attributes, see Controlling the Processing of Derivation Steps

Secondary Cost Elements

You should assign a special commitment item to each of the secondary cost elements in Cost Accounting. This commitment item must not be assigned to a G/L account in Financial Accounting. The advantage of this procedure is that, in the Information System, you can differentiate whether the debits come from primary postings or clearing items in Controlling.

Caution Caution

These two components comprise different views of the same business processes. Consequently, SAP would like to point out that actuals and commitments data is updated differently in Controlling than in Funds Management (as a result of the different requirements for internal cost accounting and budget control). For examples, see Integration with Cost and Project Controlling .

If you want to make the update of actual and commitment data in Funds Management more like the update procedure in Controlling, you must define the necessary settings in Funds Management. See SAP note 195122 for more information.

End of the caution.