Account Assignment Derivation

Use

For data to be recorded in Funds Management (FM), you must always enter a complete FM account assignment (combination of funds center, commitment item, and, if required, fund, functional area, and grant) when making postings in other components. The commitment items must have the financial transaction 30.

For each business transaction relevant to Funds Management, account assignment derivation attempts to determine values for the FM account assignment elements from other account assignment objects from either other components or Funds Management.

Automatic account assignment derivation minimizes the manual effort of entering postings in which the account assignment elements can be entered. The values derived appear as default values that you can overwrite if you wish.

Note Note

  • If you want to enter FM account assignment elements manually, you must ensure that the fields for entering the elements when making a posting in the FM feeder components only accept input if they are flagged as required entry or optional entry fields. You make the settings at various points in the IMGs for the relevant components. For more information on this, see Customizing Field Status.

End of the note.

The automatic account assignment derivation also ensures that business processes of other components can be integrated in which the FM account assignments cannot be entered manually, such as Real Estate Management (RE).

Features

Account assignment derivation is carried out for all postings relevant to Funds Management. Examples:

  • Manual account assignment, such as:

    • Primary postings in Financial Accounting and Materials Management

    • Manual CO postings

  • Automated transfer of data from other components

    • Plan data transfer from Controlling

Account assignment derivation consists of a sequence of derivation steps (the derivation strategy) that are used to subsequently derive account assignment values from other account assignments.

Each derivation step describes how a number of target fields can be filled from a number of source fields. During this process, a value for each target field is derived from the combination of values and set in the target field. To find out which fields are valid as source and target fields, see Source and Target Fields.

There are a number of different derivation step types that can be used to represent different kinds of logical dependency between source and target fields: For more information, see Derivation Step Types.

You can control the way in which individual derivation steps are processed by specifying conditions that must be met for the step to be carried out and by defining attributes for the steps and fields. For more information, see Controlling the Processing of Derivation Steps.

Note Note

Note that the account assignment elements fund, functional area and grant should generally be entered manually. The derivation steps for these account assignment elements can therefore only deliver one default value as entry help. If derivation steps exist in your derivation strategy for deriving fund, functional area, or grant, as field characteristic for the respective target field, you must define that the new value is not copied if a value already exists. (Indicator Copy New Value, if a Value Already exists). This setting guarantees that account assignments already existing cannot be overwritten by a derivation step.

End of the note.

Activities

You define your account assignment derivation strategy in the Customizing of Funds Management. To do this, use the IMG activity Define Account Assignment Derivation in the Customizing of Funds Management Government.

The settings for the account assignment derivation only take effect when you activate the account assignment derivation in Customizing. To do this, set the Acct Deriv. indicator Activate/Deactivate Funds Management in the IMG activity. The activation ensures that when the documents are posted, they are provided with an FM account assignment predefined in the components in Funds Management (FM) which corresponds to the assignments made in the account assignment derivation. If you use Human Resources department integrated with Funds Management, you receive a default value for fund, functional area and grant when you process HR master data.

If you also set the Update indicator in the IMG activity Activate/Deactivate Funds Management, the documents are then also updated in Funds Management.