Use

The cover pool function differentiates between revenues and expenditures cover pools.

Expenditures cover pools represent reciprocal cover eligibility. Reciprocal cover eligibility allows one expenditures FM account assignment to use the unused funds that are eligible for cover from another expenditures FM account assignment in order to cover its additional expenditures and vice versa. The revenues FM account assignments grouped together in a cover pool are normally both eligible for cover and entitled to cover.

Revenues cover pools offer an alternative check procedure for revenues increasing the budget with the call procedure. You group together a number of revenues FM account assignments. When the program calculates the additional revenues increasing the budget, it takes into consideration all of the revenues FM account assignments in the revenues cover pool – irrespective of the revenues FM account assignment in which the revenues appear. Grouping together revenues FM account assignments in revenues cover pools also simplifies rule maintenance for revenues increasing the budget.

Features

You use the same transaction to edit both revenues and expenditures cover pools. For more information, see: Editing Cover Pools .

The maintenance of cover eligibility relationships differs between revenues and expenditures cover pools: For expenditures cover pools, you can determine which expenditures FM account assignments are entitled to cover and which are eligible for cover within reciprocal cover eligibility. You can also stipulate that certain expenditures FM account assignments are only entitled to cover and not subject to cover.

When defining a revenues cover pool, you group together different revenues FM account assignments by assigning them to a revenues cover pool. You maintain the rules that apply for additional revenues increasing the budget for the whole revenues cover pool. This means that you cannot assign revenues account assignments to a revenues cover pool, if you have already defined specific rules for them. For more information, see Rule Maintenance for Cover Eligibility .

Expenditure Cover Pool

You assign the expenditure FM account assignment within rule maintenance to a cover pool. When you make a posting, if the available funds of an expenditures FM account assignment are not sufficient, the account assignment can use the budget from any other account assignment.

The following graphic displays the relationships among the elements as a result of the assignment.

Relationship of expenditure FM account assignment of a fund in the cover pool

The order in which the budget of the FM account assignment subject to cover is used is coincidental. The only way the user can change this order is by using characteristic groups and their characteristics. When grouping, you can only define that the budget from account assignments having the same characteristics will first be claimed before the budget of FM account assignments with different or no characteristic will be randomly claimed. For more information, see Grouping Expenditure FM Account Assignments .

If you assign a budget memo with the Manual cover pool budget memo type (10) to the expenditures cover pool, you can exclude a cover pool from "automated" cover eligibility. You can then manage the cover pool manually using budget transfers.

Revenues Cover Pool

If you have assigned an expenditures FM account assignment to a revenues cover pool, it can use the funds of any of the revenues FM account assignments in that cover pool. In this process, revenues are always considered for their entire value – irrespective of the revenues FM account assignment to which they are actually passed on.

No data is saved in the cover pool itself. The program always saves the additional revenues increasing the budget and the cross-assignment in the relevant FM account assignment assigned to the cover pool.