Events Handling
Definition
During Scheduling you can use events handling to maintain information on a wide range of transport-related services, such as scheduling an inspection at loading or scheduling cleaning services for a ship. You can set up event default groups in Customizing for the Bulk Shipment Type . You can then select an event default group in the Shipment Header . Event default groups automatically propose an event type and event type text for the bulk shipment type. This feature could be used to ensure, for example, that compartment cleaning is always proposed for a marine shipment.
Events can be used to perform the “nomination” process associated with pipeline and marine shipments. Typically, this involves “soft” plans or processes which are later confirmed.
Structure
Events Handling is accessed during the scheduling of a shipment. In the shipment choose
Goto
Events
.
Sequence Number
The sequence number is used to sort the events in the
Events
screen. An optional sequence number can be assigned to each event. In Customizing for the bulk shipment type you specify whether the sort sequence number is unique or not.
Event Type
The event type is used to assign certain characteristics to a specific event. You define the event type in Customizing for the bulk shipment type, before you can assign it to an event. Using the event type you can specify whether an underlying document, a shipment item, or a vehicle must be assigned to the event.
A key feature of the event type is the link to a document type. Using this link, the system determines which type of document is to be processed when you select the assigned document number.
Event Short Text
You can enter text for each event in the short text field. In order to access any long text that for the event, double-click on the short text field. You are then able to enter long texts which are stored with the shipment.
Long Text Indicator
The long text indicator is displayed when long text is stored in the shipment for a particular event.
Assign Document Number
You can enter the document number for an underlying document related to the event. The underlying document can be displayed by double-clicking on the number.
Event Document Type
To display the document double-click on the document number. For this to work the document type must be defined in Customizing.
Vehicle
If the event specified is related to one of the vehicles in the shipment, then you can enter the relevant vehicle number. Validation is performed to ensure the vehicle exists and is currently assigned to the shipment.
Stage
It is also possible to specify a particular stage for the event.
Shipment Item Document Number
If the event relates to a specific shipment item, you can enter the relevant item. Validation is performed to ensure that only items currently assigned to the shipment can be specified.
Document Type
The document type of the shipment item (if assigned) is automatically displayed. This indicates whether the document is a delivery, a reservation or a shipping notification.
Event Status
The event status indicates what the current status is of the event. Possible options are:
New
In process
Completed
In error
You must manually update the event status.
Planned Dates/Times
A series of date and time fields are available for each event to provide planning information. You must manually update the planning fields.
Actual Dates/Times
A series of date and time fields are available for each event to provide information on the completion of the event. You must manually update the actual dates and times of the events.