Canceling the Assignment of Personnel Numbers (PT/PY/FI-TV)

Use

You can remove personnel numbers from an archiving group

  • if you decide not to archive the data for certain personnel numbers after all

  • If, for example, when you test the HR preparations for archiving, errors occur for certain personnel numbers, but you still want to archive the data belonging to the other personnel numbers in the archiving group.

Note Note

If you cancel a personnel number's assignment to an archiving group, the system deletes all of the subtype records pertaining to the Archived Objects infotype (0283) that belong to the archiving group for this personnel number. The subtype records created by the system during previous archiving runs are retained.

End of the note.

Prerequisites

  • You have accessed the Archiving Data screen.

  • You have selected the archiving group from which you want to remove personnel numbers.

  • The archiving group has the Personnel numbers assigned , In test , or Released for HR preparations status.

  • The Perform HR Preparations for Archiving step has not been executed.

Procedure

  1. In the Personnel numbers group box, choose  Cancel assignment.

  2. On the selection screen, specify the personnel numbers that you require.

  3. Specify whether a log must be created.

  4. Choose .

If you specified that a log must be created, the system displays statistics on the changed assignment.

Result

The selected personnel numbers are removed from the archiving group. The system deletes the subtype records pertaining to the Archived Objects infotype (0283).

If you cancelled the archiving group assignment for all personnel numbers, the archiving group has the Created status once again.

See also:

Archiving Procedure (PT/PY/FI-TV)