Archiving Group (PT/PY/FI-TV)

Definition

A special structure for archiving data that is used to group archiving objects and personnel numbers together whose data needs to be archived together.

Use

If the Payroll , Time Management , and Travel Management components are integrated, the archiving group enables you to group their archiving objects together. Moreover, the archiving group enables you to group personnel numbers together whose data needs to be archived together.

Example Example

For example, you can group the following personnel numbers together in one archiving group:

  • All employees at a subsidiary

  • All employees who have left the enterprise

  • All industrial employees

End of the example.

Structure

Characteristics/Description

You determine the following characteristics for an archiving group:

  • The archiving objects to be archived

  • The country for which the data was created

  • Integration of the Time Management and Travel Management components with Payroll , if applicable

  • The components to which trip data is transferred

  • Country-specific parameters for Payroll

  • Archiving date

  • Retroactive accounting limit

You can also enter a text to describe the archiving group.

Number/Status

When archiving groups are created, the system assigns each one a number automatically.

Note Note

This number is assigned using the number range object HRARCHIVE. The system automatically creates the necessary number range interval for this object. If you want to create a number range interval yourself, note that it must have number 01.

End of the note.

The system also assigns a status for each archiving group. The status depends on the step within the archiving procedure that you have already performed for the archiving group:

Performed step

Status of archiving group

Create archiving group

Created

Assign personnel numbers

Personnel numbers assigned

Test HR preparations for archiving

In test

Release HR preparations for archiving

Released for HR preparations

Exit HR preparations for archiving

Released for archiving

Exit archiving

Archiving complete

Integration

If you use individual or several components independently of each other, you must archive each component's data using separate archiving groups.

If the Payroll , Time Management , and Travel Management components are integrated, you can archive data using a common archiving group.

Note Note

You can only archive data from Time Management and Travel Management together if the data from both components is transferred to Payroll . If you have only integrated either Time Management or Travel Management with Payroll , you must archive time evaluation results and trip data using separate archiving groups. This prevents unnecessary restrictions from arising.

End of the note.

If the components are integrated but you still want to archive their data in separate archiving groups, the system reconciles the retroactive accounting limits of all components when the archiving groups are created and then sets them in infotype 0003 Payroll Status .