Background documentationILM Information for HRRCF_APPL

 

The following information is relevant for the definition of ILM policies for HRRCF_APPL.

ILM Object

You create policies and rules for HRRCF_APPL for the related HRRCF_APPL ILM object using the Retention Management functions of SAP Information Lifecycle Management (ILM).

Condition Fields and Time References

To define retention rules using ILM policies (transaction IRMPOL), you can use the following condition fields and time references (start time for determining the retention period).

Available Condition Fields

Condition Field

Description

Comment

COUNTRY

Country Key

REGION

Region

Region in which the branch of a company is located (for example, a US state)

COMPANY

Company 

Company in the requisition

REQUISITION_TYPE

Requisition Type

Values:

  • 0 Job-Specific Requisition

  • 1 Application Group

CANDIDACY_STATUS

Status

Candidacy Status

Values:

  • 1 Withdrawn

  • 2 Rejected

  • 3 To Be Hired

  • 4 Draft

CANDIDACY_SOURCE

Additional Rule-Relevant Fields

With this field, you can access additional condition fields relating to the source of the candidacy or application (entered manually or by an agent):

1 Internal Candidate with Application

2 Internal Candidate with Application Entered Manually

3 Internal Candidate without Application

4 External Candidate with Application

5 External Candidate with Application Entered Manually

6 Profile Released, Assignment to Talent Group

7 External Candidate with Application Entered Manually by Third Party

8 External Candidate with Application Entered by Third Party

9 External Candidate without Application

Available Time Reference

  • Last Change Date (LAST_CHANGE_DATE) of the application status.

    Available Time Offsets

    • End of Month (END_OF_MONTH)

    • End of Year (END_OF_YEAR)

Determination of the Start Time of the Retention Period

The start of the retention period is determined based on the following logic:

The last date on which the status of the application was changed is used as the reference date. The application must have one of the following statuses:

  • Draft

  • Not Selected

  • Withdrawn

  • To Be Hired

In rules evaluation, the system determines the specific, most recent date of change as the reference date. You can use the time offset to override the reference date.

For example, if you specified the time offset END_OF_MONTH when defining your retention rules, the system uses it on the determined start date when evaluating rules. This means that the retention period starts at the end of the month in which the determined last change date lies.

For more information, see Settings for ILM Objects in Retention Management.

Object Category and Policy Category

You define policies for HRRCF_APPL in the SAP Business Suite object category (OT_FOR_BS) with the Retention Rules policy category (RTP).

More Information

Definition of Retention Rules