Function documentationDefinition of Retention Rules

 

Retention Management provided by SAP NetWeaver Information Lifecycle Management (ILM) offers tools for creating and managing policies and rules for retaining data. You can ensure that no data that is still required in business processes is destroyed. For more information, see Start of the navigation path Information Lifecycle Management Next navigation step Retention Management End of the navigation path.

Activities

  1. In Customizing for Personnel Administration, under Start of the navigation path Tools Next navigation step Data Privacy Next navigation step Data Destruction End of the navigation path, you perform the Define Retention Rules activity.

  2. For each archiving object in the audit area HCM_DP HCM Data Privacy, you enter the retention period and a start time.

Example

For appraisal documents from the Performance Management processes, the HR Administrator has entered the minimum retention period as three years and the start time as the End of the Fiscal Year. The archiving-object-specific checks permit all data records that fulfill these conditions to be destroyed. The prerequisite for the destruction of data is that the determined end date for retention is in the past. If the end date is on or after today's date, these data records are not considered.