Procedure documentationDestroying Data on Contract Elements Using HRPA_CTRCT

 

You can use archiving object HR: Contract Elements (HRPA_CTRCT) to destroy data related to the employee’s employment contract. The archiving object destroys data from infotype Contract Elements (0016).

Note Note

The archiving object destroys other dependent data. To display a complete overview of the relevant database tables, choose DB Tables in Archive Administration (transaction SARA).

End of the note.

Data is destroyed after the end of a fixed retention period. After you have successfully destroyed the data, the system generates a destruction log.

The following programs are available for HRPA_CTRCT:

Program

Function

RP_PA_CTRCT_PRE

Preprocessing Program

RP_PA_CTRCT_WRI

Write Program

RP_PA_CTRCT_DEL

Delete Program

If the data relating to the employment contract of an employee is relevant for a legal case, you can block the destruction of the corresponding data records. To do so, in the infotype Legal Hold (3246), create a legal hold for the employee's data, which is stored in infotype 0016. In the data destruction session, the personnel number is skipped and the data records remain in the system. For more information, see Legal Hold.

Prerequisites

You are familiar with the basics of data destruction, as well as the functions for ILM policies and rules, and have defined the retention rules for the archiving object.

For more information, see Introduction to Data Destruction.

Procedure

  1. Familiarize yourself with the condition fields and time bases that are available in ILM for defining retention rules for HRPA_CTRCT.

    For more information, see ILM Information for HRPA_CTRCT

  2. Familiarize yourself with the enhancements that are available for HRPA_CTRCT.

    For more information, see Enhancements for HRPA_CTRCT