Procedure documentationDestroying Data Education/Training Data Using HRPA_EDUC

 

You can use the archiving object HR: Education/Training (HRPA_EDUC) to destroy data about education and training that an employee has received after a specified retention period has expired. The archiving object destroys data from the infotype Education/Training (0022) as well as additional dependent data. To display an overview of the relevant database tables, choose DB Tables in Archive Administration (transaction SARA).

The following programs are available for HRPA_EDUC:

Program

Function

RP_PA_EDUCATION_PRE

Preprocessing Program

RP_PA_EDUCATION_WRI

Write Program

RP_PA_EDUCATION_DEL

Delete Program

If a legal case related to the education and training of an employee is not yet closed, you can block the relevant data records from being destroyed. To do so, in the infotype Legal Hold (3246), put a legal hold on the employee's data (infotype 0022). For more information, see Legal Hold.

Prerequisites

You are familiar with the basics of data destruction, as well as the functions for ILM policies and rules, and have defined the retention rules for the archiving object.

For more information, see Introduction to Data Destruction.

Procedure

  1. Familiarize yourself with the condition fields and time references that are available in ILM for defining retention rules for HRPA_EDUC.

    For more information, see ILM Information for HRPA_EDUC

  2. Familiarize yourself with the enhancements for this archiving object.

    For more information, see Enhancements for HRPA_EDUC

More Information

Data Destruction Process