Transfer Relevant Documents

Use

You use this to transfer agency documents (single settlement request, expense settlement, or customer settlement) that contain information that is relevant for Intrastat declarations to SAP Global Trades Services (GTS). In SAP GTS, Intrastat declaration forms are created and forwarded in files of a defined format to external institutions, such as the Federal Statistics Office of Germany.

Agency Business supports the following use cases:

  • Intrastat declarations on behalf of your own company for arrivals and dispatches (common use case)

  • Intrastat declarations on behalf of customers for arrivals

    You bundle and settle invoices for suppliers and customers and create Intrastat declaration on behalf of customers as a service offering.

In Agency Business, the provider of information, who is obliged to submit an Intrastat declaration, is determined by the company code. The VAT no., the country, and the region are determined by the company code.

Integration

You assign the logical destination of the Remote Function Call (RFC) that is required to transfer data defined in Agency Business to SAP Global Trade Services (GTS) during Customizing. The RFC destination enables a system to log on to another system automatically, without requiring the user to log on for every data exchange process.

Prerequisites

  • You have defined the Customizing settings in the ERP system (SAP ECC) and in SAP GTS. For more information, see Intrastat Processing under Prerequisites .

  • You have created settlement documents (single settlement request, expense settlement, or customer settlement) that are relevant for Intrastat and that you want to transfer to SAP GTS.

Features

You can use selection criteria to limit the number of documents to be processed, to customize the type and number of jobs, and to define how the systems processes the documents.

Selection
Document selection

  • Document data

    You can define specific documents that are to be processed. Alternatively, you can use the other fields to define the documents that are to be processed.

  • Organizational data

    You can create selection data for all documents. This data is then used to select the documents that are included in your worklist.

Arrival / Dispatch

You choose the flow of goods used during the creation of agency documents that are relevant for Intrastat to prevent the transfer of irrelevant data to SAP GTS. You can choose Arrival or Dispatch .

Document category

You can choose the document category of the agency documents that are relevant for Intrastat and prevent the transfer of irrelevant data to SAP GTS.

The document categories that you can choose depend on the flow of goods. If the flow of goods is Arrival, you can choose single settlement request. If the flow of goods is Dispatch, you can choose single settlement request, expense settlement, or customer settlement.

Processing control

You can define whether all documents are to be blocked when you use this report. This ensures that the system can process all documents that meet the selection criteria.

You can use the check run only to dry run the program and skip the transfer of documents to SAP GTS. Before you run the program to transfer documents to SAP GTS, you must deselect the Check Run Onl y checkbox. You can generate log output as either standard logs, only application logs, or standard and application logs to display the standard logs for documents processed by this report.

Update control

You can choose asynchronous posting, synchronous posting, or synchronous update with update log.

Job control

User Name: User name with which the reports are submitted

  • Job start

    Immediate start after event or at a particular time.

    Jobs are not created in the simulation run; only the log is issued.

  • Job creation

    Type and number of jobs to be generated

  • Others

    If a job prefix exists, it replaces the first four letters of the job name (in other words, RWLF).

  • Job monitoring

    If job monitoring is activated, the job is only complete after all jobs have been created or after the monitoring interval has finished. The database access interval specifies how often the system checks whether job creation is complete.

    In addition, after mass transfer is complete, you can run a check on the processed documents to determine whether they were transfered to SAP GTS. The system performs the tolerance check only if all jobs were completed correctly, that is, if no job was terminated prematurely.

Standard Variants

The following variants are available for job creation:

  • One job for n partners

  • One job for n documents

  • n jobs (documents are distributed to jobs)

The partner is either the invoicing party or the payer, depending on the source document.

The structure of the job name is RWLF_INTRASTAT_TRANSFER - partner from - partner to.

Note Note

RWLF_INTRASTAT_TRANSFER-0000004711-0000004715

End of the note.

Activities

  • To access this report, on the SAP Easy Access screen, choose Start of the navigation path Logistics Next navigation step Agency Business Next navigation step Environment Next navigation step Intrastat Next navigation step Transfer Relevant Documents End of the navigation path .

  • To display the application log, on the SAP Easy Access screen, choose Start of the navigation path Logistics Next navigation step Agency Business Next navigation step Environment Next navigation step Intrastat Next navigation step Display Application Log End of the navigation path .

More Information

Display Non-Transferable Documents