Intrastat Processing

Use

You can use this process to create and process agency documents that contain information that is relevant for the creation of Intrastat declarations. You transfer this data from Agency Business to SAP Global Trade Services (GTS). In SAP GTS, you can create and edit Intrastat declaration forms for forwarding in files of a defined format to external institutions, such as the Federal Statistics Office of Germany.

The purpose of compiling intra-community trade statistics is to determine the actual scope of the trade in goods (dispatches and arrivals) between different EU member states. As a rule, Intrastat declarations have to be submitted only in the EU member state from where the goods concerned are physically dispatched (member state of dispatch) and the member state that the goods physically enter (member state of arrival).

Prerequisites

Settings in SAP GTS
  • You have defined the information that identifies the company providing the information to the authorities in the master data. Go to the area menu for SAP Global Trade Services (SAP GTS) (transaction /SAPSLL/MENU_LEGAL) and choose Start of the navigation path SAP Electronic Compliance Reporting Next navigation step Master Data Next navigation step Edit Provider of Information End of the navigation path .

  • You have defined a legal regulation and configured the determination settings for the legal regulation in Customizing for SAP Global Trade Services under Start of the navigation path General Settings Next navigation step Legal Regulations End of the navigation path .

  • You have defined the settings for commodity codes in Customizing for SAP Global Trade Services by choosing Start of the navigation path General Settings Next navigation step Numbering Schemes Next navigation step Define Numbering Scheme for Commodity Codes End of the navigation path and Assign Numbering Scheme of Commodity Codes for External Application .

  • You have defined the settings for classification help in Customizing for SAP Global Trade Services by choosing Start of the navigation path General Settings Next navigation step Numbering Schemes Next navigation step Classification Help Next navigation step Define Control Procedures for Text Comparison End of the navigation path and Assign Control Procedure for Text Comparison to Commodity Codes .

Settings in the ERP System (SAP ECC)
  • You have created vendor master data and customer master data:

    • In Materials Management, define the purchasing area data for vendors (transaction MK01).

    • In Materials Management, define the sales area data for customers (transaction VD01).

  • You have defined the settings for Intrastat processing in the billing document types in Customizing for Logistics – General by choosing Start of the navigation path Agency Business Next navigation step Billing Next navigation step Billing Document Types End of the navigation path .

  • You have specified a business transaction type for Intrastat processing in Customizing forfor Logistics – General under Start of the navigation path Agency Business Next navigation step Intrastat Next navigation step Determine Business Transaction Types for Foreign Trade. End of the navigation path

  • You have defined the settings for transferring agency business documents and for mapping information that is relevant for Intrastat in Customizing for Logistics – General under Start of the navigation path Agency Business Next navigation step Intrastat End of the navigation path .

  • You have defined a transaction reason to distinguish credit memos from physical returns or replacement deliveries in Customizing for Start of the navigation path Logistics – General Next navigation step Agency Business Next navigation step Basic Settings Next navigation step Transaction Reasons End of the navigation path .

Process

  1. You create settlement documents. (SAP ECC)

    You create documents of one of the following billing document types:

    • Single settlement request

    • Expense settlement

    • Customer settlement

  2. You release blocked documents. (SAP ECC)

    If a posting block is set for the billing document type, you release the documents. For more information, see Releasing Blocked Documents and Billing Document Type .

  3. You transfer agency business documents. (SAP ECC)

    • You determine which documents the system transfer to SAP GTS and specify whether the flow of goods, that is, whether the goods to be declared are supplied (Dispatch) or acquired (Arrival).

    • You specify whether the application log is enabled.

    • The system executes a check to determine which documents are relevant for Intrastat based on the customer master data and vendor master data.

  4. You analyze the application log. (SAP ECC)

    You can display a list of documents to determine whether the documents were posted or not posted and the reason for the document statuses.

  5. You display incorrect agency business documents. (SAP ECC)

    You can display a list of agency business documents that the system could not transfer to SAP GTS to create Intrastat declarations, and you can examine the documents in detail.

  6. You display the worklist. (SAP GTS)

    The system collects all relevant information in a worklist in SAP Electronic Compliance Reporting (ECR).

    You select the documents to be displayed by choosing the provider of information, the declaration period, or the flow of goods. The provider of information must have corresponding master data records in SAP ECC and SAP GTS.

  7. You import the worklist. (SAP GTS)

    You create or supplement Intrastat declarations with entries from the worklist. If an Intrastat declaration already exists for the selected provider of information, declaration period, and flow of goods, and editing of the declaration is still allowed, the system supplements the existing declaration. If not, it creates a new Intrastat declaration.

  8. You edit Intrastat declarations. (SAP GTS)

    You can enter and change the item data for the goods movement represented in the Intrastat declaration. If the statistics authority to which you must send the declaration requires reporting of specific data for all items, you enter this additional data at header level.

Result

You have created Intrastat declarations using the data transferred from Agency Business. You can display import logs that contain information about the worklist entries the system used to create items in the Intrastat declarations.

You can release the Intrastat declarations and generate declaration files in the specific data format of the country where the statistics authorities to where you want to send the file are located.

For more information about creating and editing Intrastat declarations, see SAP Library for SAP Electronic Compliance Reporting on SAP Help Portal at Start of the navigation path http://help.sap.com Next navigation step SAP Solutions Next navigation step SAP xApps Next navigation step SAP Global Trade Services Next navigation step SAP GRC Global Trade Services <Release> Next navigation step Application Help Next navigation step SAP Electronic Compliance Reporting End of the navigation path .