Integration with Funds Management (PSM-FM)

Purpose

SAP supports the integrated use of Funds Management with Contract Accounts Receivable and Payable, the industry component Utilities, a nd the industry component Public Sector Contract Accounts Receivable and Payable . For all other industry components that use Contract Accounts Receivable and Payable , the integration with Funds Management is supported in a customer project.

The integration of Contract Accounts Receivable and Payable (FI-CA) and Funds Management (PSM-FM) enables you to forward actual data from FI-CA to PSM-FM on a totals basis and thereby manage budget planning. By doing this, you can map the areas of responsibility within your organization in a hierarchical structure, and control both the movement of financial funds (revenues and expenditures) as well as the budget at your disposal.

Note Note

Note that there are restrictions for forwarding actual data from FI-CA. For more information, see SAP Note 686383. You can only use FI-CA with Fund Accounting if PSM-FM is active.

End of the note.

Caution Caution

Note that moving revenue and expenditure postings to FI-CA can restrict the availability control function in Funds Management . For more information, see FM Availability Control in Contract Accounts Receivable and Payable .

End of the caution.

For more information about using Funds Management , see the Accounting documentation under Start of the navigation path Public Sector Management Next navigation step Funds Management End of the navigation path .

Integration

The FM document data is updated simultaneously when you transfer totals records from FI-CA to the general ledger (FI-GL) using program RFKKGL00 (see SAP Easy Access screen: Start of the navigation path Periodic Processing Next navigation step Forward Postings Execute General Ledger Transfer End of the navigation path ).

Receivables, down payments, payments, and clearing transactions are updated in FI-CA automatically. The system updates the data online in the totals tables of FI-CA.

If Funds Management is active and you have activated the check of old activities (FMISPS-AUTHACT_OLD) in Customizing for Funds Management, the system checks the Funds Management account assignments when you post, edit, and display documents and requests, and in the account balance display. The system checks the authorization objects for the account assignment elements for Funds Management (commitment item, funds center, fund).

In the document (business partner items and general ledger items), the FM account assignments are on the tab page Funds Management .

Subsequent FM Activation

You can integrate Funds Management with FI-CA at a later point in time (after FI-CA is already active), or you can post to additional company codes that were previously not assigned to an FM area using active FM integration. In doing so, you can write a dummy FM account assignment to all existing documents that were created before the integration with Funds Management.

FM Account Assignment Logic for Documents Created Automatically

To derive FM account assignments in documents created automatically, you have to define FM derivation rules in Customizing. The system derives the automatically assigned FM account assignments from the business transaction data.

FM Account Assignment Logic for Documents Created Manually

In manual document entry, entry of requests, and posting of cash security deposits, you can use derivation rules for determining default values. On the processing screen, the commitment item, fund, funds center, and functional area are ready for input. If you do not enter an FM account assignment, the system derives these values automatically from the rules defined.

FM Account Assignment Logic for Doubtful Entries and Individual Value Adjustments

In both business transactions, the posting data is provided with the FM account assignment automatically. The system determines the FM account assignment data using the derivation rules.

You can make individual value adjustments with tax adjustments using an installation-specific function module defined for event 1750. The FM account assignment is adjusted accordingly.

FM Account Assignments for Posting Deferred Revenues

The system transfers the FM account assignment from the original document to the deferred revenue posting automatically. To use this function, you have to include the structure IFKKFMOBJ in table FKKDEFREV.

Prerequisites

Funds Management

For information on activating the Funds Management (PSM-FM) component, see Customizing for Public Sector Management under Start of the navigation path Funds Management Government Next navigation step Prepare Funds Management Installation. End of the navigation path

Contract Accounts Receivable and Payable

If you want to use Funds Management, you have to activate the business function FI-CA Core, Funds Management (FICA_FM) in the Switch Framework . When you activate the function, the system automatically writes the structures SI_FKKFMOP and SI_FKKFMOPK with the FM table fields in the document tables.

Make sure that you activate the EA-PS business function in the Activate Business Functions Customizing activity.

Currently, you cannot use the account assignment element Grant of the component Public Sector Management.

SAP also provides the following function modules as standard modules for the enhancement:

Event 0032: FKK_FM_SAMPLE_0032
Event 1102: FKK_EVENT_FM_1102
Event 1108: FKK_FM_EVENT_1108
Event 1119: FKK_FM_EVENT_1119

If Funds Management is not active, the function modules are not processed.

In order to be able to process the FI-CA data in Funds Management , you have to define rules for defining FM account assignments in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Integration Next navigation step Funds Management (PSM-FM) End of the navigation path . Contract Accounts Receivable and Payable uses the derivation strategy of Funds Management (see Customizing for Funds Management Government under Start of the navigation path Master Data Next navigation step Allocations to Account Assignments from Other Components Define Account Assignment Derivation). End of the navigation path ).If you want to continue to use the derivation strategy FMCADERIVE in Contract Accounts Receivable and Payable, you have to set the indicator Use Derivation Strategy from Contract Accounts Receivable and Payable in the maintenance view TFK_FMDERIVSTRAT. Call up the view directly using transaction SM30. Note, however, that SAP no longer supports this derivation strategy.

If you want to use the Fund Accounting component, you have to:

Activate the fund in Customizing for Public Sector Management under Basic Settings Activate Account Assignment Elements. .In Customizing for Contract Accounts Receivable and Payable , you can see the activation status in the activity Fund Accounting Activation Status under Integration Funds Management (PSM-FM) . If the fund is activated, the system creates additional fund clearing lines that ensure that the balance is cleared per document and company code. Define the G/L accounts for Fund Accounting in the activity Define Accounts for Fund Clearing.
Define the function module FKK_FM_SAMPLE_0032 ( Fund Accounting: Add Line Items ) for event 0032 in Contract Accounts Receivable and Payable .
SAP provides this function module as a standard function module. If Fund Accounting is not active, the function module is not processed.

You enter the FM account assignment for a subsequent FM activation in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Integration Next navigation step Funds Management (PSM-FM) End of the navigation path . For more information about converting existing documents, see the Customizing activity.

Features

The figure depicts the functional relationships for updating document data in Contract Accounts Receivable and Payable in Funds Management, and Accounting .

This graphic is explained in the accompanying text.

Assigning an FM account assignment

The integration with Funds Management requires that each document item in the document must be assigned to one FM account assignment.
For manual document entry, you can fill these FM account assignment fields. If you do not make any entries here, the system automatically assigns the FM account assignments you defined in the derivation rules when you save the document. The derivation rules are especially required for documents created automatically. In any one document, the amounts for each FM account assignment must be cleared. For more information, see Derivation Logic for Funds Management (PSM-FM) .
Classification in FM categories and transaction classes

Documents are saved in the header and item tables of Contract Accounts Receivable and Payable. The system classifies the business transactions for Funds Management at the same time. The document is assigned to a transaction class and each line item of the document receives an FM category assignment. The FM category for the line item determines whether this is relevant for Funds Management or not. For more information, see Funds Management Category .
Summarizing line items in totals records

Line items are summarized in totals records in totals table DFKKSUM before they are transferred to Funds Management and collected in an open reconciliation key . The summarization in totals records is determined according to FM account assignments and FM category, as well as other criteria, such as company code, G/L account, posting data, and CO account assignment. When you close a reconciliation key, it is prepared for the transfer to Funds Management (or general ledger). At the same time, the reconciliation key is blocked for other postings. For more information about processing reconciliation keys, see Creating Reconciliation Keys or Closing Reconciliation Keys .
Transferring posting data

You transfer update-relevant data in Funds Management by using the same program (RFKKGL00) that forwards the data records to the general ledger. You transfer the totals records for each reconciliation key. For more information about transferring posting data, see Transferring Postings to the General Ledger .

Note
Payment Matching between Funds Management and Accounting for posting data from FI-CA takes place per reconciliation key. You cannot match documents that are posted in FI-CA but that have not yet been transferred.

End of the note.

See also:

For more information on integration with components Accounting , Controlling, and Start of the navigation path Sales and Distribution,see Contract Accounts Receivable and Payable Next navigation step Integration End of the navigation path .