FM Availability Control in Contract Accounts Receivable and Payable

Use

If you use the availability control in Funds Management (PSM-FM) and also use Contract Accounts Receivable and Payable , note that you can only use the availability control in restricted form. This means that the availability control in Funds Management does not have any cross-component control function in Contract Accounts Receivable and Payable .

Features

As standard, in Funds Management , the budget available is normally monitored online with each document entry. This does not apply to documents that you post in Contract Accounts Receivable and Payable . There is no online availability control here. An availability control is possible only after the document data has been passed on from Contract Accounts Receivable and Payable to Funds Management . Also note that, the document data being transferred are totals records. The availability control does not check line items – it checks totals records. This can lead to the tolerance limit being exceeded when the totals records in Contract Accounts Receivable and Payable are passed on and as a result the availability control prevents a posting in Funds Management . If this should happen, you must change the Customizing settings for your availability control accordingly and forward the respective reconciliation key again. (See Customizing for Start of the navigation path Public Sector Management Next navigation step Funds Management Public Services Next navigation step Administration Next navigation step Classic Budgeting Next navigation step Availability Control End of the navigation path ).

Note Note

We recommend therefore, that you adjust the tolerance limits of the availability control to the totals records to be transferred. In particular, you should adjust the cycle (frequency) of document data passed on for each reconciliation key to suit your organization. You can forward the payment data frequently in order to keep the volume amount for each reconciliation key small.

End of the note.

See also:

For more information on the availability control in Funds Management , see the documentation for Funds Management , under Controlling Availability Control .