Copying of Ad Specs - SAP Documentation

Use

This function is used to copy ad specs.

Integration

It is part of document processing and is available to you as follows during creation and modification of ad, online and commercial items:

Document level	Menu path	Button
Item, sub-item, schedule line, ad spec	Edit Ad Spec Create With Template	Create Ad Spec With Template

If you have defined copying variants accordingly in Customizing, you can copy the items with their assigned ad specs.

See also: Copying of Document Items

Prerequisites

Create new ad specs by copying existing ad specs. An ad spec that has already been assigned to a different ad order for the same sold-to party is to be copied.

You have created the ad spec in the current sales document or a different sales document.

You have defined the ad spec data to be displayed in the possible entries during creation and assignment of ad specs with a template in Customizing:

Activity	Menu path
Define ad spec data to be displayed in the possible entries during creation and assignment of ad specs with a template.	SAP Media Advertising Management Sales Order Settings for Specific Sales Areas Make General Settings

Features

Basic principles for creating ad specs with a template

An ad spec that has been created for a specific sales document can be copied into other sales documents. To copy an ad spec, specify the number of the ad spec that you want to use as a copying template.

The system offers you ad spec numbers as follows for selection:

Prerequisite

Copying function

Copying template

Copy ad, online or commercial ad specs that have been created in the current sales document.

Possible entries

The system offers you all ad specs that have been created in the current sales document of the specified item type for selection.

Copy ad or online ad specs that have been created in different sales documents.

You cannot copy commercial ad specs that have been created in different sales documents.

Search

The system offers you all ad specs of this item type that have been saved in the database.

The following selection criteria are available to you for determining the ad spec according to the item type:

Order and ad spec number
Note, keyword, text header
Sujet and service number
Ad spec number in the technical system
Ad spec and coupon identification number
Product hierarchy
Advertiser

The system displays all ad specs that match the given selection criteria on the display screen. The sales document number, ad spec number, note, keyword and text header are displayed for each ad spec.

The ad spec created has a new ad spec number and is assigned to the item, sub-item or schedule line specified.

Caution Caution

If you copy an ad spec at ad spec level and the overview tree has not been activated, the ad spec is created but not assigned.

End of the caution.

If you create an ad spec with a template, the ad spec assignment is inherited at the lower document levels.

See also: Assignment of Ad Specs

The header ad spec, sub ad specs and linked sub ad specs are also copied when you copy an ad or online ad spec to which sub ad specs have been assigned. The header ad spec and sub ad specs have new ad spec numbers.

Copy ad spec masters

When copying ad specs, you specify whether the ad spec master that belongs to the template ad spec is also to be copied. The following copying options are available to you:

Selection button	Use
Ad spec master	If you copy an ad spec from a current sales document, the system assigns the existing ad spec master to the new ad spec. The ad spec master is created with reference. Entries are not made in the template fields. No document flow is created for the ad spec master. If you copy an ad spec from a different sales document, the system creates a new ad spec master. Entries are made in the template fields and all other data is copied. A document flow is created for the ad spec master.
Ad spec master with template	The ad spec master is created with a template. This means that entries are made in the template fields, the status characteristics and routing bag numbers are initialized and all other data is copied. A document flow is created for the ad spec master.
Ad spec master without template	The ad spec master is created without a template. This means that the template fields, status characteristics and routing bag numbers are initialized and all other data is copied. No document flow is created for the ad spec master. There is no reference between the copying template and the ad spec master copied.
No ad spec master	No ad spec master is created.

Document flow for an ad spec shows which ad spec and ad spec master have been used as a copying template. The ad spec master used as a template is displayed as follows:

If you copy an ad spec with ad spec master, the Ad spec master template field shows the number of the ad spec master that has been used as a copying template.

If you copy an ad spec with an ad spec master and no ad spec master has been assigned to the ad spec, the Ad spec master template field is initial (value 0).

If you create an ad spec and do not assign an ad spec master, no template fields are displayed for the ad spec master in document flow.

To display document flow for an ad spec, choose Start of the navigation path Extras Next navigation step Document flow End of the navigation path at ad spec level .

User parameter JHA_DRVL_COPY defines the way in which ad spec masters are copied.