Assessment Process Based on Module Bookings

Purpose

When you register a student for an assessment, the system opens an assessment process . This assessment process either refers to an assessment or to a concrete scheduled assessment . The assessment process can either be based on module bookings or on programs and their stages . This document describes the assessment process based on module bookings.

Two statuses are related to an assessment process, a system status and a freely definable customer status. If the assessment process refers to the completion of a module, the process is related to a module booking, and through this, to an appraisal or part appraisal.

Process Flow

You perform the assessment process as follows:

  1. You create the assessments you require for your modules in the planning phase.

    You also create the scheduled assessments for each assessment. However, you do not have to create the scheduled assessments at this time if you do not wish to. You can create them later.

  2. Students book the modules they wish to take via Self-Service, or an advisor books the modules for the students using the module booking dialog (see program content).

  3. When the modules are booked, the system lists the students who will be included in the assessment process for the given module on the Expected Process tab page.

    To edit assessment processes, go to the SAP Easy Access screen and choose Start of the navigation path SAP Menu Next navigation step Student Lifecycle Management Next navigation step Teaching and Examination Next navigation step Academic Records Next navigation step Edit Assessment Process End of the navigation path .

  4. If you have not created any scheduled assessments yet, you must do so now.

    To edit assessment processes, go to the SAP Easy Access screen and choose Start of the navigation path SAP Menu Next navigation step Student Lifecycle Management Next navigation step Teaching and Examination Next navigation step Academic Records Next navigation step Edit Assessment Process End of the navigation path .When you have selected an assessment for the module, you can edit the scheduled assessment that belongs to it. After you have created a scheduled assessment, you can go directly to assessment process editing by choosing with the quick info text Edit Assessment Process .

  5. You open the assessment process for the students listed on the Expected Process tab page.

    To do so, select the students you wish to edit on the Edit Assessment Process screen, and choose with the quick info text Open Assessment Process .

    Assign a number to the scheduled assessment in the Asmt(Des.) field. You can also make the assignment and change it after you have opened the assessment process.

    You can also open the assessment process for students who are not listed on this tab page. To do so, choose Open Asmt Process .

    In the dialog box which appears, you can open the assessment process for a specific scheduled assessment for students you choose individually or by means of a selection method.

    Note Note

    The assessment process can also be opened via the module booking dialog. Here, the student or the student’s advisor can book modules and the associated scheduled assessments, and open the assessment process. If you choose this process variant, scheduled assessments must be created before the modules are booked so that the student (or advisor) can choose the appropriate scheduled assessment when (s)he books the modules. From the module booking dialog, the student or advisor can go directly to assessment process editing by choosing Start of the navigation path Goto Next navigation step Assessment Process . End of the navigation path

    End of the note.

  6. After the examshave been conducted, module appraisal takes place. The responsible administrator performs appraisal by assigning grades to students. The system displays the grades that were assigned for each module in the following fields of the Edit Assessment Process dialog:

    • Grade

    • Grading scale

    • Appraisal status

    • Appraisal remark

      You can display the appraisal details in the Edit Assessment Process dialog by choosing with the quick info text Display Appraisal , or you can switch directly to the appraisal dialog by choosing Start of the navigation path Goto Next navigation step Appraisal Dialog End of the navigation path .

  7. When the student has completed the assessment, you close the assessment process.

  8. You can do this from the Edit Scheduled Assessment screen by choosing with the quick info text Execute Activity, and then choosing the appropriate activity. This pushbutton contains the following activities:

    • Open process

    • Reopen process

    • Cancel process

    • Complete process successfully

    • Complete process unsuccessfully

      You can only execute an activity if you have the required activity authorization.

      Note Note

      End of the note.
Repetition Attempts

If a student does not pass the assessment, you can create a repetition attempt.

To do this, choose with the quick info text Create Repetition Attempt . The system only allows this if the current assessment process is closed, which means the system status is not Opened . Only one assessment process may be open for each student and assessment at a time.

Note Note

You can only create repetition attempts of an exam in the same academic year. If a student did not pass the exam and wants to repeat it in a following year, the exam must be unsuccessfully completed. The student must book the module in a following year and register again for the exam.

End of the note.

This procedure can be automated using expected processes. There is a sample implementation available, that considers this situation and expects processes for a selected exam also when module bookings and exams are unsuccessfully completed in a previous year. This implementation marks the expected exams as To Be Continued . When you open expected processes marked as To Be Continued , a new module booking is created together with the registration to the exam.

For more information, see Customizing for Student Lifecycle Management, by choosing Student Lifecycle Management -> Student Lifecycle Management Processes -> Academic Records -> Assessment Process -> BAdI: Determine Expected Assessment Processes