Use

You can create one or more scheduled assessments for an assessment in each academic year and assessment period.You need scheduled assessments for assessment processes . When you open an assessment process for one or more students, you can enter the number of the scheduled assessment you want to use.

Integration

In the system, the assessment periods are academic sessions.

If your university’s assessment periods are identical to your (general) academic sessions, you can use these (general) academic sessions in the Academic Records application.

If your assessment periods do not coincide with the (general) academic sessions, you have to define separate assessment periods for Academic Records. The system lists these assessment periods in the input help it offers when you edit scheduled assessments only if you have created a separate period group for them, and defined this as the period group for Academic Records in Customizing for Student Lifecycle Management.

In the sessions of offering record for the assessment ( assessment object in infotype 1739), you define the academic years and assessment periods in which the assessment is generally conducted.

You can create a concrete scheduled assessment only for the sessions of offering defined for an assessment.You define the sessions of offering for an assessment in the Edit Assessments dialog (see below for menu path) by choosing with the quick info text Sess.of Offering .

Prerequisites

Before you can create scheduled assessments for an assessment, you must create assessments for the modules and programs in question.

Features

When you edit scheduled assessments, you will notice the following differences between module and program assessments:

Module assessments can be assigned concrete exams with the following data:

Exam date/time and location

Registration and withdrawal periods

Exam data

Exam profiles

These contain default exam data which you can copy and change as required.

Affected persons and functions exercised

Program assessment can be assigned registration and withdrawal periods, but not exams.

The scheduled assessment text which appears in the Edit Assessment Process dialog is composed of the default source code of the business add-in Generate Short Text for Scheduled Assessments The system uses this default source code to generate the scheduled assessment short text by linking the following items of information, each separated by a colon:

Assessment short text

Academic year key

Academic session key

Scheduled assessment number

You can implement your own short text if you wish to. You create this implementation in Customizing for Student Lifecycle Management under Student Lifecycle Management Processes → Academic Records → Assessments → Scheduled Assessments → BAdI: Generate Short Text for Scheduled Assessments

Activities

You create scheduled assessments in the Edit Assessments dialog:

From the SAP Easy Access screen, choose SAP Menu →Student Lifecycle Management→Teaching and Examination→Academic Records→Edit Assessments.

First choose an object type and the assessment you wish to edit, or create an assessment for the selected object type.

Choose the academic year and assessment period.

Choose the processing type.

To display existing scheduled assessments, choose  Sched.Assessmt

To create scheduled assessments, choose with the quick info text Create Scheduled Assessment .

The Scheduled Assessment Create screen appears.

To change scheduled assessments that already exist, choose with the quick info text Change Scheduled Assessment .

You can switch directly to the Edit Assessment Process screen by choosing with the quick info text Edit Assessment Process .