Editing Student Master Data

Use

You can edit student data directly using master data maintenance or indirectly using the student file application. In the student file, you can maintain student master data and program data, and perform program-related activities.

Note Note

When you create a student master record, the system automatically creates an SAP business partner as an integral element of the student object.

In addition, the system performs a duplicate check for the student being created.

End of the note.

Prerequisites

You know which type of student number assignment your system uses when you create students. The method, format, and number range intervals for student number assignment are defined in Customizing for Student Lifecycle Management in the section Start of the navigation path Student Lifecycle Management Master Data Next navigation step Students Next navigation step Student Numbers and Object IDs End of the navigation path . The system offers the following methods of student number assignment:

  • Internal number assignment: The system automatically assigns a student number when you create a student.

  • External number assignment: You assign the student numbers.

  • Combined external and internal number assignment: The system assigns a student number if you do not enter one.

Procedure

I. Displaying Student Master Data

  1. From the SAP menu, choose Start of the navigation path Student Lifecycle Management Next navigation step Student Administration Next navigation step Master Data Next navigation step Display End of the navigation path .

    The Display Student Master Data screen appears .

  2. Choose the relevant tab page to view the student data.

II.Creating Student Master Data

  1. From the SAP menu, choose Start of the navigation path Student Lifecycle Management Next navigation step Student Administration Next navigation step Master Data Next navigation step Create End of the navigation path .

    The Create Student Master Record screen appears .

    If you use external number assignment (see Prerequisites), enter the student number .

    Enter the student data on the respective tab pages.

    Note Note

    To undo creation of a student master record, choose Undo create .

    End of the note.

  2. To save a student master record, choose ( Save ).

III.Maintaining Student Master Data

  1. From the SAP menu, choose Start of the navigation path Student Lifecycle Management Next navigation step Student Administration Next navigation step Master Data Next navigation step Change End of the navigation path .

    The Maintain Student Master Data screen appears .

    Change the student data on the respective tab pages.

  2. To save changes in the student master record, choose ( Save ).