Duplicate Check While Creating Student Master Data

Use

The system automatically performs a duplicate check when you create a student master record. This prevents you from creating two or more master records for the same student.

Features

When performing the duplicate check, the system determines the potentially identical records based on the following subsets:

  • All students with the same identification number

  • All students with the same birth date, similar first names, and similar last or birth names

    The system compares the last name you enter with existing last names. It also compares last names with existing birth names and birth names with existing last names.

    If the birth date is not specified, the system determines the students that have the same first and last names as the student you are creating.

The selection is always based on the current system date.

The resulting set of the duplicate check contains all the students that satisfy the of the above-mentioned criteria.

Activities

If the duplicate check result is positive, the system displays a dialog box listing the students with similar attributes. You can choose from the following options:

  • If one of the listed students is identical to the student you are creating, select this student and choose Copy .

    The system cancels creation of the new student master record, and displays the selected master record in the change mode.

  • If you want to continue with master record creation, choose ( Cancel ).