Editing Event Offerings

Event offerings is a collective term for the academic events and event packages that are offered within a module. You can create or edit event offerings, either when you want to create a new module, or when you want to change an existing module in a program of study.

You can edit event offerings in the specially designed transactions Edit Event Offerings (transaction code PIQACADOFFER00) and Edit Event Offerings for Cohorts (transaction code PIQACADOFFER01), as well as in the Module Catalog (transaction code PIQACCATLG).

You can create or edit your event offerings during the planning phase as well as during the execution phase. You can also define exceptions within event offerings.

Note Note

There are display transactions available for event planning, which can be used for reporting purposes. They are PIQACADOFFER00_D and PIQACADOFFER01_D. These transactions allow you to get an overview of module bookings, room and event capacities, and cross-listed modules.

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Prerequisites

You have made the required settings in the Customizing for Student Lifecycle Management under Start of the navigation path Student Lifecycle Management Master Data Next navigation step Academic Structure Event Planning End of the navigation path .

You have set up an academic structure comprising modules and event types. Using this structure as a basis, you can create and change academic events, and assign them to event packages.

You have defined the event types, resource types and delivery mode.

Event types
Event types define which types of academic events have to be created for a module. For example, lectures, tutorials or e-learning courses.
Resource types
Resource types define which types of resources are required for an academic event. Resources can be rooms, materials or tutors. For example, lab rooms, overhead projectors or mathematics professors. For more information, see Resource Planning.
Delivery mode
Delivery mode defines the way in which an event is delivered to the student.

Features

In this transaction, you can create a new academic event or event package , and if required, both can be created together.

You can assign academic events to event packages.

A calendar view of an event schedule is available, which can also be used to see resource bookings.

As well as the access object and academic period, you can define additional Selection Criteria for listing event offerings. This selection criteria can be saved as default as per user.

Note Note

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The additional selection criteria include the following parameters:

Processing status
You can define customer-specific processing status values in Customizing for Student Lifecycle Management (see Prerequisites section above). The system saves the processing status of a business event in the Academic Event Info infotype.
Campus
You can choose the campus or location of the event or event package.
Stage
You can only use this selection criterion if you selected Program as the access object.
Only Offered
You use this indicator to display the modules and event packages that are offered in the selected academic period. You define the sessions of offering for modules and event packages in the Module Catalog.
Planning status
Academic events (with the exception of time-independent events) can have the planning status Planned and Firmly Booked.

In the Customizing for Student Lifecycle Management (see Prerequisites section above), you can specify the planning status to which the system should default when you create an academic event.

You can firmly book planned academic events. For more information, see Firm Booking of Business Events.

When you enter selection criteria and then choose Find Offering, the system lists the event offerings that match the given criteria. You can execute the following activities for the event offerings listed:

Edit event packages
You can create and edit event packages in the overview screen for editing event offering. The system jumps to the data editing screen of that event package.
Edit academic events

In the detail screen of each academic event, you can jump to editing teaching workload and define the teaching workload for the academic event.

By choosing Start of the navigation path Goto Next navigation step Expert View End of the navigation path , you can switch from editing event offering (transaction code PIQACADOFFER00) to editing business event in the module catalog.

The overview screen for editing event planning also contains the following functions:

Firmly book business events
Cancel module, event package, or academic event
Show schedule
Show resources

You can change event offering templates by choosing Start of the navigation path Goto Next navigation step Edit Templates End of the navigation path . If you want to create new templates for event offerings, switch to the module catalog by choosing Goto Expert Mode . You can create the templates on the Edit Event Offering screen of the module catalog. For more information, see Creating Templates for Event Offerings.

Activities

Based on the academic period, you can list and edit the event offerings using the following access objects:

Organizational unit (object type O)
Program of study (object type SC)
Module group (object type CG)
Module (object type SM)
Person (object type P), external person (object type H) or student (object type ST)
These access objects are only relevant if the person, external person, or student is also an instructor and an event offering is assigned to him or her.

To edit an event offering, go to the SAP Easy Access screen and choose Start of the navigation path SAP Menu Next navigation step Student Lifecycle Management Event Planning Edit Event Offering End of the navigation path .

Choose the access object and academic period.
Check the key date.
Define the additional selection criteria.

When you choose Find Offering, the system lists the event offerings for the specified selection criteria.

To edit objects in the list, switch to the change mode by choosing Display <-> Change.